Administrative Services-B2

Jones Lang LaSalle Incorporated; Philippines; On-site; PHP 201,000 - 290,000; Full time

Job summary

Jones Lang LaSalle Incorporated (JLL) in the Philippines is seeking a reception and administration professional to greet visitors, manage sign-ins, and maintain a welcoming front desk. The role supports multiple departments with mail handling, meeting room coordination, and general administrative tasks.

You will work on-site at the Quezon location, collaborating with security and facilities to ensure smooth operations and a professional reception environment.

Qualifications

• Experience at a front desk or reception is preferred.
• Strong communication and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet visitors warmly and manage sign-in and badges.
• Answer and direct calls, relay messages accurately.
• Coordinate mail, courier services, and meeting room bookings.
• Support daily administrative tasks across departments.
• Coordinate with security and facilities for access control.

Skills

Guest relations

Phone handling

Administrative support

Customer service

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Primary Responsibilities

Visitor and Client Management

• Greet all visitors warmly and professionally
• Manage visitor sign-in process and issue visitor badges
• Notify employees of guest arrivals
• Maintain visitor logs and ensure compliance with security protocols
• Create a welcoming environment for all guests

Telephone and Communication Management

• Answer and direct incoming calls to appropriate departments or individuals
• Take accurate messages and relay information
• Manage the main reception phone line
• Handle general inquiries and route information efficiently

Administrative Support

• Manage incoming and outgoing mail and courier services
• Maintain reception area organization and cleanliness
• Coordinate meeting room bookings
• Provide general administrative assistance to various departments

Security and Access Control

• Serve as liaison with building security personnel
• Maintain awareness of emergency procedures
• Act as first responder during building emergencies

Facility Coordination

• Report maintenance issues to facilities management
• Coordinate repairs or services as needed
• Manage office supplies for common areas
• Ensure reception area reflects professional standards

Billing and Invoice Processing

• Collect and organize invoices from vendors and service providers
• Verify invoice accuracy against purchase orders and delivery receipts
• Code invoices to appropriate cost centers or accounts
• Route invoices to proper approvers for authorization
• Track invoice status and follow up on pending approvals
• Submit approved invoices to accounts payable for processing
• Maintain billing records and filing systems
• Monitor payment deadlines to avoid late fees
• Reconcile monthly statements from regular vendors
• Handle billing inquiries from vendors and internal departments
• Generate billing reports for management review
• Process credit memos and invoice corrections
• Coordinate with finance team on billing discrepancies

Records and Data Management

• Maintain accurate visitor logs
• Manage contact directories and employee information
• Update emergency contact information
• Handle basic data entry tasks
• Maintain confidentiality of sensitive information

Location: On-site –Quezon, Philippines

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country.

Jones Lang LaSalle(“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation.

Please direct any other general recruiting inquiries to our Contact Us page

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.