Real Estate Exec Assistant — Inbox & Travel Planner

hirekayana; Philippines; Remote; PHP 335,000 - 614,000; Full time

Benefits offered by this job

Weekly Pay

Travel Bonus

Year-End Bonus

HMO Coverage

Paid Time Off

Paid US Federal Holidays

Job summary

HireKayana in the Philippines is seeking a Real Estate Executive Assistant to support a senior US-based broker. This role blends inbox management, client communication, light transaction coordination, and travel logistics, with a focus on turning a busy inbox into order and keeping priorities on track.

You will screen inquiries, book appointments, maintain CRM data, assist brokers, and propose AI-driven process improvements. Strong English, MS Word/Excel, and US-hours availability are essential.

Qualifications

• Background as an executive assistant, paralegal, or similar highly organized administrative role.
• Proficiency in Microsoft Word and Excel from day one.
• Strong command of English, clear phone presence, and error-free written communication.
• Experience managing a high-volume inbox and multiple priorities with sound judgment.
• Availability during US core business hours, with responsiveness after hours when needed.

Responsibilities

• Inbox and Executive Support: triage, prioritize, respond to routine correspondence.
• Flag urgent items, notify operations, and provide daily priorities and summaries.
• CRM maintenance and light transaction support for brokers and deals.
• Calendar, travel, and conference preparation with prep materials and links.
• Screen inquiries, book appointments, and follow up with clients as needed.

Skills

Organizational skills

English fluency

Communication

Proactive mindset

Multitasking

Instruction following

Tools

Microsoft Word

Microsoft Excel

CRM software

Salesforce

Canva

Microsoft Teams

Claude

ChatGPT

Job description

HireKayana in the Philippines is seeking a Real Estate Executive Assistant to support a senior US-based broker. This role blends inbox management, client communication, light transaction coordination, and travel logistics, with a focus on turning a busy inbox into order and keeping priorities on track.

You will screen inquiries, book appointments, maintain CRM data, assist brokers, and propose AI-driven process improvements. Strong English, MS Word/Excel, and US-hours availability are essential.