Real Estate Executive Assistant | Weekly Pay, PTO & HMO

Hire Kaya LLC.; Philippines; Remote; PHP 3,822,000 - 5,096,000; Full time

Benefits offered by this job

Weekly pay

Travel bonus (1 year)

Year-end bonus

HMO health coverage

PTO

Paid US holidays

Job summary

Hire Kaya LLC is seeking an organized Real Estate Administrative Assistant to support a senior executive at a US-based brokerage. This role focuses on inbox management, client communication, light transaction coordination, and travel logistics to keep priorities on track.

The right candidate thrives in a fast-paced environment, maintains meticulous records, and proactively suggests improvements using AI tools like Claude Enterprise and ChatGPT. This position is remote from the Philippines.

Qualifications

• Background as an executive assistant or similar highly organized administrative role.
• Proficiency in Word and Excel from day one.
• Strong English, a clear and confident phone presence, and error-free written communication.
• Experience managing a high-volume inbox and multiple priorities with sound judgment.
• Availability during US core business hours, with responsiveness after hours when needed.

Responsibilities

• Manage a high-volume executive inbox and respond to routine inquiries.
• Coordinate with operations and maintain organized meeting notes.
• Screen inbound inquiries, log CRM notes, and book appointments.
• Keep CRM up-to-date on owner info, pipeline statuses, and follow-up dates.
• Manage the calendar and travel logistics; prepare meeting materials.

Skills

Executive support

Inbox management

English communication

Calendar & travel

Proactive planning

Tools

Microsoft Word

Microsoft Excel

CRM (Salesforce)

Microsoft Teams

Job description

Hire Kaya LLC is seeking an organized Real Estate Administrative Assistant to support a senior executive at a US-based brokerage. This role focuses on inbox management, client communication, light transaction coordination, and travel logistics to keep priorities on track.

The right candidate thrives in a fast-paced environment, maintains meticulous records, and proactively suggests improvements using AI tools like Claude Enterprise and ChatGPT. This position is remote from the Philippines.