Real Estate Admin & Ownership Specialist

vamasters, Inc.; Calamba; On-site; PHP 279,000 - 446,000; Full time

Job summary

vamasters, Inc. in Laguna, Philippines, is seeking an Administrative Assistant to support a US-based real estate portfolio.

The role emphasizes ownership of tasks from start to finish, fixing issues independently, and closing loops without follow-up, requiring organization, thoroughness, and proactive problem solving. You will manage receipts and payments, coordinate with vendors, maintain SOPs, and keep documentation precise.

Qualifications

• Proven ability to carry a process from start to finish without step-by-step supervision
• Exceptional attention to detail and precision with records and numbers
• Strong problem-solving skills; think ahead and find alternative routes when blocked
• Experience coordinating administrative work with external providers, vendors, or service companies
• Comfortable handling financial records such as receipts, payments, and bank reconciliation
• Able to take feedback quickly and minimize repeated corrections
• Reliable, exact, and able to work independently
• Clear communication with proactive progress updates and availability

Responsibilities

• Sort, file, and maintain receipts, payment confirmations, and supporting documents in proper locations
• Match payments against bank records and resolve discrepancies before escalation
• Own insurance policies end to end, compare providers, check coverage, and coordinate changes
• Liaise with utility providers, vendors, and service companies to open and maintain property accounts
• Chase open items with third parties until fully resolved with context and fixes
• Keep internal process documentation and task guides up to date
• Monitor recurring administrative tasks to prevent slips or delays
• Escalate issues with context and a suggested fix rather than an open question
• Provide advance notice of availability and schedule changes

Skills

Detail orientation

End-to-end ownership

Independent work

Problem solving

Documentation accuracy

Vendor coordination

Communication updates

Attention to process

Job description

vamasters, Inc. in Laguna, Philippines, is seeking an Administrative Assistant to support a US-based real estate portfolio.

The role emphasizes ownership of tasks from start to finish, fixing issues independently, and closing loops without follow-up, requiring organization, thoroughness, and proactive problem solving. You will manage receipts and payments, coordinate with vendors, maintain SOPs, and keep documentation precise.