Real Estate Admin Lead: Own End-to-End Ops

Tavor Perry; Urdaneta; On-site; PHP 2,513,000 - 3,769,000; Full time

Job summary

Tavor Perry is seeking an Administrative Assistant to support a US-based real estate portfolio from the Philippines. The role emphasizes ownership—taking tasks from start to finish, resolving issues, and closing loops without constant follow-up.

The ideal candidate is organized, thorough, and proactive in finding alternative solutions when the first approach fails, with strong communication and documentation skills.

Qualifications

• Proven ability to take a process from start to finish without supervision.
• Exceptional attention to detail in receipts, records, and numbers.
• Strong problem-solving and ability to find alternatives when blocked.
• Experience coordinating with external providers, vendors, or service companies.
• Comfort handling payments and bank reconciliations.

Responsibilities

• Organize, file, and maintain receipts, payment confirmations, and supporting documentation in the correct locations.
• Reconcile payments against bank records and resolve discrepancies independently before escalating.
• Manage insurance policies end to end, including provider comparisons and coverage verification.
• Coordinate with utility providers, vendors, and service companies to set up and maintain accounts for properties.
• Follow up on open items with third parties until fully resolved, not just until first response.
• Maintain and update internal process documentation and task guides.
• Track recurring administrative tasks to ensure nothing is missed.
• Flag issues with context and a proposed solution rather than an open question.
• Communicate availability and schedule changes proactively.

Skills

Ownership mindset

Attention to detail

Independent worker

Proactive communication

Process improvement

Vendor coordination

Financial records

Documentation accuracy

Tools

Accounting software

Job description

Tavor Perry is seeking an Administrative Assistant to support a US-based real estate portfolio from the Philippines. The role emphasizes ownership—taking tasks from start to finish, resolving issues, and closing loops without constant follow-up.

The ideal candidate is organized, thorough, and proactive in finding alternative solutions when the first approach fails, with strong communication and documentation skills.