Real Estate Admin: Own End-to-End Tasks & Processes

VA Masters; Cabadbaran; On-site; PHP 2,638,000 - 3,392,000; Full time

Job summary

VA Masters in the Philippines seeks an Administrative Assistant to support a US-based real estate portfolio. You will own tasks from start to finish, resolve issues independently, and close loops without constant follow-up.

We value organization, thoroughness, and initiative when updating documentation, reconciling payments, coordinating with providers, and maintaining SOPs. This role offers long-term growth in a small team.

Qualifications

• Proven ability to take a process from A to Z and complete it without supervision.
• Exceptional attention to detail with documentation and numbers.
• Strong problem-solving with proactive alternatives when blocked.
• Experience coordinating with external providers, vendors, or service companies.
• Experience with financial records such as receipts and bank reconciliations.
• Able to apply feedback quickly and work independently.
• Strong communication with proactive updates on progress.

Responsibilities

• Organize, file, and maintain receipts, payment confirmations, and supporting documentation in the correct locations.
• Reconcile payments against bank records and resolve discrepancies independently before escalating.
• Manage insurance policies end to end, including comparing providers, verifying coverage, and coordinating carrier changes.
• Coordinate with utility providers, vendors, and service companies to set up and maintain accounts for properties.
• Follow up on open items with third parties until they are fully resolved, not just until the first response is received.
• Maintain and update internal process documentation and task guides.
• Track recurring administrative tasks and ensure nothing is missed or left incomplete.
• Flag issues with clear context and a proposed solution rather than an open question.
• Communicate proactively about availability and schedule changes in advance.

Skills

Process ownership

Attention to detail

Problem solving

Administrative coordination

Financial records

Feedback adaptability

Independent work

Proactive communication

Job description

VA Masters in the Philippines seeks an Administrative Assistant to support a US-based real estate portfolio. You will own tasks from start to finish, resolve issues independently, and close loops without constant follow-up.

We value organization, thoroughness, and initiative when updating documentation, reconciling payments, coordinating with providers, and maintaining SOPs. This role offers long-term growth in a small team.