Real Estate Admin Specialist — Own End-to-End Operations

Tavor Perry; Legazpi; On-site; PHP 240,000 - 360,000; Full time

Job summary

Tavor Perry, a US-based real estate portfolio, seeks a highly responsible Administrative Assistant to support daily operations with ownership—driving tasks from start to finish and resolving issues without hand-holding. The role requires thoroughness and resourcefulness to find alternatives when initial approaches fail.

Responsibilities include organizing receipts/payments, bank reconciliation, managing insurance policies, and coordinating with vendors to maintain property accounts.

Qualifications

• Demonstrated ability to take a process from A to Z and complete it without supervision.
• Exceptional attention to detail and accuracy with documentation.
• Strong problem-solving skills and ability to navigate around blockers.
• Experience coordinating administrative work with external providers or vendors.
• Experience handling financial records like receipts, payments, and bank reconciliation.

Responsibilities

• Keep receipts, payment confirmations, and supporting documents organized and filed.
• Cross-check payments with bank records and resolve discrepancies.
• Handle insurance policies from start to finish, including provider comparisons and carrier changes.
• Work with utility providers, vendors, and service companies to manage property accounts.
• Pursue open items with third parties until fully closed out; avoid only first responses.
• Update and maintain internal process documentation and task guides.
• Track recurring administrative tasks to prevent oversights.
• Share issues with context and a recommended solution, not just questions.
• Communicate availability and schedule changes proactively.

Skills

End-to-end ownership

Attention to detail

Problem solving

Vendor coordination

Accounts reconciliation

Feedback responsiveness

Clear communication

Proactive updates

Job description

Tavor Perry, a US-based real estate portfolio, seeks a highly responsible Administrative Assistant to support daily operations with ownership—driving tasks from start to finish and resolving issues without hand-holding. The role requires thoroughness and resourcefulness to find alternatives when initial approaches fail.

Responsibilities include organizing receipts/payments, bank reconciliation, managing insurance policies, and coordinating with vendors to maintain property accounts.