Quotes & Estimating Coordinator: Admin & Tender Support

Cooee Inc. Career (Be one of us); Iloilo City; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

HMO on Day 1

Coaching and guidance

Weekly engagement activities

Learning and development opportunities

IT equipment provided

Government-mandated benefits

Job summary

Cooee Inc. Career is seeking a Quotes and Estimating Coordinator in Iloilo City to streamline quote requests, documents, and follow-ups across the company’s New Zealand branches.

You will work closely with estimators and operations managers to ensure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day‑to‑day administrative and business support tasks.

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organised and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to communicate and coordinate with different teams.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

Responsibilities

• Receive and review quote requests, plans, photos, and supporting documents to make sure the required information is complete.
• Provide regular updates on quote progress, pending actions, and any missing information.
• Check for existing or duplicate quotes, then create or update records with the correct client, project, site, branch, and estimator details.
• Coordinate new, revised, accepted, and declined quotes with the appropriate estimator or operations manager.
• Monitor tender deadlines and follow up on pending quotes, revisions, breakdowns, and other required information.
• Update pricing and quote details based on information provided or approved by the authorised team member.
• Organise quote-related emails, plans, and project documents in the company’s systems.
• Assist with reports, records, meetings, travel arrangements, and other day‑to‑day administrative requirements.

Skills

Fresh graduates

Attention to detail

Organised

Communication skills

Tools

Microsoft Office

Outlook

SharePoint

Job description

Cooee Inc. Career is seeking a Quotes and Estimating Coordinator in Iloilo City to streamline quote requests, documents, and follow-ups across the company’s New Zealand branches.

You will work closely with estimators and operations managers to ensure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day‑to‑day administrative and business support tasks.