Quotation & Admin Specialist – Onsite Makati

Private Advertiser; Makati; On-site; PHP 201,000 - 312,000; Full time

Job summary

Private Advertiser in Makati seeks a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across branches. You will work with estimators and operations managers to ensure complete, accurate quote details are recorded and sent timely, while assisting with day-to-day admin tasks.

Role emphasizes managing client communications, data entry, and meticulous record-keeping, with opportunities to contribute to business development and payroll-related support as

Qualifications

• Fresh graduates or up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to communicate and coordinate with different teams.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

Responsibilities

• Receive, enter, and manage quote requests and inquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with Clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.
• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.
• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

Skills

Attention to detail

Written communication

Verbal communication

Client coordination

Microsoft Office

Tools

Outlook

SharePoint

Job description

Private Advertiser in Makati seeks a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across branches. You will work with estimators and operations managers to ensure complete, accurate quote details are recorded and sent timely, while assisting with day-to-day admin tasks.

Role emphasizes managing client communications, data entry, and meticulous record-keeping, with opportunities to contribute to business development and payroll-related support as