Quotation and Administration Coordinator (Makati)

Cooee Inc.; Makati; On-site; PHP 240,000 - 360,000; Full time

Job summary

Cooee Inc. is seeking a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across New Zealand branches.

You will work closely with estimators and operations managers to ensure quote data is complete, recorded, and sent to the right people, while supporting day-to-day admin tasks. Ideal candidates are fresh graduates or have up to 2 years of administration or estimating support experience, with strong attention to detail and excellent communication,

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.

Responsibilities

• Receive, enter, and manage quote requests and inquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with Clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals and other lead sources.
• Maintain accurate quote, lead, and follow-up records.
• Provide general administration support across the business.
• Prepare reports, correspondence, and documentation.
• Assist with timesheet checking and payroll preparation.

Skills

Attention to detail

Organized

Communication skills

Microsoft Office

Outlook

SharePoint

Education

Bachelor's degree or diploma preferred

Tools

Outlook

SharePoint

Excel

Word

Job description

ABOUT THE ROLE

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and follow-ups across the company's New Zealand branches.

You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks.

WHY COOEE

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision to transform through connection. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

WHAT YOU'LL BE WORKING ON:

Quotation and Sales Support

• Receive, enter, and manage quote requests and inquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with Clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.

Administration

• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.

HR and Payroll Support

• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

WHAT WE'RE LOOKING FOR:

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to communicate and coordinate with different teams.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

Job Type: Full-time | Day Shift

Onsite (Makati Office): 901-C, 9th Floor, Vicente Madrigal Building, 6793 Ayala Avenue, Makati City, Philippines