Quotation and Administration Coordinator

Cooee Inc. Career (Be one of us); Iloilo City; On-site; PHP 240,000 - 360,000; Full time

Job summary

Cooee Inc. Career (Be one of us) is seeking a Quotation and Administration Coordinator to manage quote requests, documents, and follow-ups across New Zealand branches.

You will work with estimators and operations managers to ensure quotes are complete, accurate, and timely, while providing day-to-day administrative support. The role emphasizes attention to detail, effective communication, and cross-team coordination, with onsite duties at Iloilo City.

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in administration or related roles.
• Proficient with documents, systems, emails, and detailed information.
• Clear written and verbal communication skills.

Responsibilities

• Receive, enter, and manage quote requests and inquiries.
• Check client, site, scope, plans and supporting information for completeness.
• Follow up missing information with clients, estimators and operations managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals and lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead and follow-up records.
• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets and other documents.
• Maintain company records, registers and systems.
• Assist with payroll-related tasks including timesheet checking.

Skills

Attention to detail

MS Office

Communication

Time management

Team coordination

Tools

SharePoint

Outlook

Job description

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and follow-ups across the company's New Zealand branches.

You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks.

WHY COOEE

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do – ‘To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision ‘to transform through connection’. We believe this is where the strength of Cooee and our partnerships lie – in having clarity and conviction in purpose.

WHAT YOU'LL BE WORKING ON:

Quotation and Sales Support

• Receive, enter, and manage quote requests and inquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with Clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.

Administration

• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.

HR and Payroll Support

• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

WHAT WE'RE LOOKING FOR:

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to communicate and coordinate with different teams.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

Job Type: Full-time | Day Shift

Onsite (Iloilo Office): Bldg 2. 2nd Floor, Nelly Garden, Jaro, Iloilo City