Quotation and Administration Coordinator | Iloilo

Cooee Inc. Career (Be one of us); Iloilo City; On-site; PHP 180,000 - 240,000; Full time

Benefits offered by this job

HMO on Day 1

Holistic coaching and guidance

Weekly engagement activities and team-

Job summary

Cooee Inc. Career (Be one of us) in Iloilo City is seeking a Quotation and Administration Coordinator. You will manage quotes, documents, and follow-ups across NZ branches, ensuring accuracy and timely communication with estimators and operations managers.

The role emphasizes detail, organization, and cross-team coordination and offers entry-level to two-year experience candidates a pathway into construction-administration support.

Qualifications

• Fresh graduates or up to 2 years' admin experience preferred.
• Detail-oriented with strong written and verbal communication.
• Organized and able to manage multiple requests and deadlines.
• Proficient in Microsoft Office; Outlook and SharePoint are advantages.

Responsibilities

• Handle quotation requests and enquiries from clients.
• Check completeness of client/site/scope/plans data.
• Follow up missing information with clients and internal teams.
• Prepare and email quotations; track outcomes and leads.
• Maintain accurate quote, lead and follow-up records.
• Provide general admin and HR/payroll support.

Skills

Attention to detail

Communication

Organization

MS Office

Outlook

SharePoint

Tools

MS Office

Outlook

SharePoint

Job description

• Onsite (Iloilo Office): Bldg. 2, 2nd Floor, Nelly Garden, Jaro, Iloilo City
• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination,estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.

ABOUT THE ROLE

As a Quotation and Administration Coordinator, you will help manage quote requests, documents, and

follow-ups across the company's New Zealand branches.

You will work closely with estimators and operations managers to make sure quote details are complete, recorded correctly, sent to the appropriate person, and followed up on time. You will also assist with other day-to-day administrative and business support tasks.

WHAT YOU'LL BE WORKING ON:

Quotation and Sales Support

• Receive, enter, and manage quote requests and enquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.

Administration

• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.

HR and Payroll Support

• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

WHAT WE'RE LOOKING FOR:

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to communicate and coordinate with different teams.
• Experience in construction, scaffolding, engineering, or trade services is an advantage but not required.

WHY COOEE

Because we believe in the power of human connection. Because we are committed to flourishing human potential. Because we dream of a world where each one of us walks along the path to who we are and the best that we can be. This is Why we do What we do - 'To be a part of transformation one person, one community, one business at a time.

We are One Team committed to investing in relationships fueled by trust and anchored on the One Shared Vision 'to transform through connection'. We believe this is where the strength of Cooee and our partnerships lie - in having clarity and conviction in purpose.

WHAT WE OFFER:

• HMO on Day 1
• Holistic coaching and guidance
• Weekly engagement activities and team connections
• Learning and people development opportunities
• IT equipment provided by Cooee
• Government-mandated benefits