Quotation & Administration Specialist – Entry Level

Cooee Inc; Iloilo City; On-site; PHP 180,000 - 240,000; Full time

Job summary

Cooee Inc in Iloilo City, Philippines, is seeking a detail-oriented admin support associate to assist with quotations, document handling, and payroll-related data. Fresh graduates from Business Administration, Accounting, Management, Construction, Engineering or related fields are welcome to apply.

You will support quotations, coordinate information with clients and internal teams, track proposals, and handle administrative tasks including reports and records.

Qualifications

• Fresh graduates with a degree in Business Administration, Accounting, Management, Construction, Engineering, or a related field.
• Comfortable handling documents, emails, spreadsheets, systems, and detailed information.
• Good eye for completeness and accuracy in data and records.
• Willing to learn quotation preparation, sales support, administration, and basic HR/payroll processes.

Responsibilities

• Support quotations: Receive quote requests, check details and documents, help prepare quotations, and keep records updated.
• Coordinate information: Follow up with clients, Estimators, and Operations Managers for missing data.
• Support sales follow-ups: Track quotations, follow up with prospects, and monitor leads from tender portals.
• Handle administration: Prepare reports, spreadsheets, correspondence, and maintain company records.
• Assist HR & payroll: Maintain employee/training records, help with timesheets and payroll checks.

Skills

Detail-oriented

Time management

Communication

Organizational skills

MS Office

Education

Bachelor's degree in Business Administration, Accounting, Management, Construction, Engineering, or related field

Tools

Excel

Word

Outlook

SharePoint

Job description

Role Snapshot

• Fresh graduates with a degree in Business Administration, Accounting, Management, Construction, Engineering, or a related field are welcome to apply.




• Detail-oriented and comfortable working with documents, data, and administrative tasks.




• Basic understanding of quotations, costing, estimates, or purchase-related documents is an advantage.




• Proficient in Microsoft Office, especially Excel and Word.




• Good organizational, communication, and time management skills.




• Willing to learn quotation preparation, estimating support, and administrative processes.

What you\'ll be working on:

• Support quotations: Receive quote requests, check details and supporting documents, help prepare quotations, and keep quote records updated.




• Coordinate information: Follow up with clients, Estimators, and Operations Managers when information is missing or needs clarification.




• Support sales follow-ups: Track issued quotations, follow up with prospective clients, and monitor potential leads from tender portals and other sources.




• Handle administration: Prepare reports, spreadsheets, correspondence, and other documents while keeping company records and systems updated.




• Support HR & payroll: Maintain employee and training records, assist with timesheet checking and payroll preparation, and follow up on missing information.

What we\'re looking for

• Fresh graduates with a degree in Business Administration, Management, Accounting, Construction, Engineering, or a related field.




• Comfortable working with documents, emails, spreadsheets, systems, and detailed information.




• Detail-oriented and able to check information for completeness and accuracy.




• Organized and able to manage multiple requests, tasks, and deadlines.




• Good written and verbal communication skills.




• Proficient in Microsoft Office, particularly Excel and Word. Experience with Outlook and SharePoint is an advantage.




• Comfortable coordinating with clients and different teams to gather and follow up on information.




• Willing to learn quotation preparation, sales support, administration, and basic HR/payroll processes.




• Exposure to construction, engineering, scaffolding, trade services, or estimating is an advantage but not required.