Quotation & Administration Support – 1–2 Years' Experience

Cooee Inc; Makati; On-site; PHP 201,000 - 357,000; Full time

Job summary

Cooee Inc. in Metro Manila is seeking a quotation and sales support professional to manage quote requests, ensure completeness of client information, and assist with drafting and sending quotations.

The role also covers general administration, HR and payroll support, and routine data/document handling across the business. Ideal candidates have 1–2 years in related roles, strong MS Office skills, and the ability to work independently while supporting the team with day-to-day quotation and

Qualifications

• 1–2 years of experience in quotation preparation, estimating support, administration, purchasing, construction support, or a related role.
• Detail-oriented and comfortable managing documents, data, and administrative tasks.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.

Responsibilities

• Receive, enter, and manage quote requests and enquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.
• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.
• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

Skills

Quotation preparation

Document management

MS Office

Tools

MS Office

Outlook

SharePoint

Job description

Role Snapshot

• 1–2 years of experience in quotation preparation, estimating support, administration, purchasing, construction support, or a related role.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Able to work independently while supporting the team with day-to-day quotation and administrative requirements.

What you'll be working on:

Quotation and Sales Support

• Receive, enter, and manage quote requests and enquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.

Administration

• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.

HR and Payroll Support

• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

What we're looking for

• 1–2 years of experience in quotation preparation, estimating support, administration, purchasing, construction support, or a related role.
• Experience handling quotations, costing, estimates, invoices, purchase orders, or similar documents is preferred.
• Detail-oriented and comfortable managing documents, data, and administrative tasks.
• Proficient in Microsoft Office; experience with Outlook and SharePoint is an advantage.
• Good organizational, communication, and time management skills, with the ability to coordinate with different teams.
• Able to work independently while supporting the team with day-to-day quotation and administrative requirements.
• Experience in construction, scaffolding, engineering, or trade services is an advantagebut not required.

If you have already applied for this role recently, there is no need to submit another application. Our team is currently reviewing all applications received.