Quotation & Admin Coordinator (Fresh Graduates Welcome)

Cooee Inc; Makati; On-site; PHP 167,000 - 279,000; Full time

Job summary

Cooee Inc is seeking a Quotation and Administration Coordinator for dayshift, full-time work in Makati and Iloilo (onsite). Fresh graduates or those with up to 2 years of experience in administration or quote coordination will be considered.

You will manage quote requests across New Zealand branches, collaborating with estimators and operations managers to ensure accuracy, timely follow-up, and proper documentation. Onsite roles are located at Makati and Iloilo offices.

Qualifications

• Fresh graduates or candidates with up to 2 years of experience in administration, quote coordination, estimating support, construction support, or a related role.
• Comfortable working with documents, systems, emails, and detailed information.
• Strong attention to detail and able to identify missing or incorrect information.
• Organized and able to manage several requests and deadlines.
• Clear written and verbal communication skills.

Responsibilities

• Receive, enter, and manage quote requests and enquiries.
• Check that client, site, scope, plans, and supporting information are complete and correct.
• Follow up missing information with clients, Estimators, and Operations Managers.
• Assist with compiling, formatting, and emailing quotations.
• Follow up issued quotes and record outcomes.
• Monitor potential leads through tender portals, council websites, and other lead sources.
• Contact prospective clients and assist with business development follow-up.
• Maintain accurate quote, lead, and follow-up records.
• Provide general administration support across the business.
• Prepare reports, correspondence, spreadsheets, and other documentation.
• Maintain company records, registers, and systems.
• Maintain training, PPE, uniform, and employee records.
• Assist with timesheet checking and payroll preparation.
• Follow up missing or incorrect payroll information.

Skills

Attention to detail

Organized

Clear written and verbal communication

Proficient in Microsoft Office

Tools

Microsoft Office

Outlook

SharePoint

Job description

Cooee Inc is seeking a Quotation and Administration Coordinator for dayshift, full-time work in Makati and Iloilo (onsite). Fresh graduates or those with up to 2 years of experience in administration or quote coordination will be considered.

You will manage quote requests across New Zealand branches, collaborating with estimators and operations managers to ensure accuracy, timely follow-up, and proper documentation. Onsite roles are located at Makati and Iloilo offices.