Purchasing Support Officer

MicroSourcing; Quezon City; Hybrid; PHP 279,000 - 424,080; Full time

Benefits offered by this job

Healthcare on day one

Paid time-off with cash conversion

Flexible work arrangements

Career advancement opportunities

Inclusive team culture

Job summary

MicroSourcing is seeking a Purchasing Support Officer in a hybrid setup in Quezon City. The role focuses on coordinating with vehicle dealerships, managing deliveries, and handling third-party fit-outs with paperwork and invoicing.

It requires strong documentation, attention to detail, and effective supplier communication. Ideal candidates will have fleet or automotive experience, proficient document handling, outstanding communication skills, and the ability to work under tight deadlines while

Qualifications

• Fleet or automotive experience in fleet management or direct dealership communication.
• At least 1 year in a professional administration or customer service role involving heavy document handling.
• A keen eye for detail with the ability to process large workloads while maintaining high data quality.
• Excellent oral and written communication to manage supplier relationships and provide clear customer updates.
• Proven ability to plan and coordinate tasks against strict delivery deadlines under pressure.

Responsibilities

• Coordinate with vehicle dealerships to confirm order acceptance and ensure all technical specifications are captured.
• Manage weekly delivery confirmation reports, updating date changes in the Miles system and notifying customers and sales teams of delays.
• Facilitate third-party vehicle fit-outs and interstate transport by managing paperwork, registration forms, and invoices.
• Resolve delivery issues, such as early registrations or address changes, for seamless handover to the customer.
• Process high volumes of automated task reports and internal incidents daily to maintain workflow efficiency.
• Communicate with Accounts Payable to ensure supplier payment requests are handled accurately and on time.
• Assist the broader In-life Services team with ad-hoc tasks and project-based initiatives as priorities shift.

Skills

Fleet/Automotive Experience

Document Processing Proficiency

Analytical Accuracy

Communication Skills

Time Management

Tools

Miles Fleet System

Job description

PURCHASING SUPPORT OFFICER

Location: Eastwood, Libis, Quezon City

Work setup & shift: Hybrid | Dayshift

Benefits

• Above-market compensation with healthcare coverage on day one
• Paid time-off with cash conversion, group life insurance, and performance bonuses
• Flexible work arrangements for work-life harmony
• Opportunities for continuous learning and career advancement
• Inclusive and diverse team culture

Your Role

• Coordinate with vehicle dealerships to confirm order acceptance and ensure all technical specifications are captured.
• Manage weekly delivery confirmation reports, updating date changes in the Miles system and notifying customers and sales teams of any delays.
• Facilitate third-party vehicle fit-outs and interstate transport by managing all required paperwork, registration forms, and invoices.
• Resolve delivery issues, such as early registrations or address changes, to ensure a seamless handover to the customer.
• Process high volumes of automated task reports and internal incidents daily to maintain workflow efficiency.
• Communicate with the Accounts Payable team to ensure supplier payment requests are handled accurately and on time.
• Assist the broader In-life Services team with ad-hoc tasks and project-based initiatives as priorities shift.

What You Need

• Fleet or Automotive Experience: Prior experience in fleet management or direct communication with automotive dealerships.
• Document Processing Proficiency: At least 1 year of experience in a professional administration or customer service role involving heavy document management.
• Analytical Accuracy: A keen eye for detail with the ability to process large workloads while maintaining high data quality.
• Communication Skills: Excellent oral and written skills to manage supplier relationships and provide clear updates to customers.
• Time Management: Proven ability to plan and coordinate tasks against strict delivery deadlines and under high-pressure conditions.

Preferred Skills/Expertise

• Knowledge of state-specific vehicle registration requirements and third-party supplier management.
• Advanced analytical qualifications or experience in a data-heavy workload management environment.
• Experience using the Miles fleet management system or similar industry-specific software.
• Demonstrated ability to identify process gaps and assist in project-based efficiency improvements.
• Strong customer-first mindset with a focus on producing quality outcomes for the business and its clients.

Terms & conditions apply