Purchasing Officer (Automotive Industry)

MicroSourcing; Quezon City; Hybrid; PHP 279,000 - 502,200; Full time

Benefits offered by this job

Above-market compensation

Healthcare coverage on day one

Paid time-off with cash conversion

Group life insurance

Performance bonuses

Job summary

MicroSourcing is seeking a Purchasing Officer (Automotive Industry) in Quezon City for a hybrid, dayshift role. You will coordinate orders with vehicle dealerships, manage delivery reports, and handle paperwork for vehicle fit-outs and interstate transport to ensure seamless handovers.

The role emphasizes strong data accuracy, communications with suppliers, and timely payments, with opportunities to contribute to ad-hoc projects within the In-life Services team.

Qualifications

• Fleet or Automotive experience in fleet management or dealing with automotive dealerships.
• At least 1 year of document management in admin or customer service.
• Keen eye for detail with ability to process large workloads while maintaining data quality.
• Excellent oral and written communication to manage supplier relationships and update customers.
• Proven ability to plan and coordinate tasks against tight delivery deadlines.

Responsibilities

• Coordinate with vehicle dealerships to confirm order acceptance and capture all technical specs.
• Manage weekly delivery confirmation reports, update Miles system and notify customers/sales teams of delays.
• Facilitate third-party vehicle fit-outs and interstate transport with paperwork, registrations and invoices.
• Resolve delivery issues to ensure smooth handover to customers.
• Process high volumes of automated task reports and internal incidents daily to maintain workflow.
• Communicate with Accounts Payable to ensure timely supplier payments.
• Assist In-life Services team with ad-hoc tasks and project-based initiatives.

Skills

Fleet management

Document management

Analytical thinking

Communication

Time management

Tools

Miles fleet management system

Job description

Position

Purchasing Officer (Automotive Industry)

Location

Eastwood, Libis, Quezon City

Work Setup & Shift

Hybrid | Dayshift

Competitive Rewards

Above-market compensation, healthcare coverage on day one (including dependents), paid time‑off with cash conversion, group life insurance, and performance bonuses.

Your Role

• Coordinate with vehicle dealerships to confirm order acceptance and ensure all technical specifications are captured.
• Manage weekly delivery confirmation reports, updating date changes in the Miles system and notifying customers and sales teams of any delays.
• Facilitate third‑party vehicle fit‑outs and interstate transport by managing all required paperwork, registration forms, and invoices.
• Resolve delivery issues, such as early registrations or address changes, to ensure a seamless handover to the customer.
• Process high volumes of automated task reports and internal incidents daily to maintain workflow efficiency.
• Communicate with the Accounts Payable team to ensure supplier payment requests are handled accurately and on time.
• Assist the broader In‑life Services team with ad‑hoc tasks and project‑based initiatives as priorities shift.

Non‑Negotiables

• Fleet or Automotive Experience: Prior experience in fleet management or direct communication with automotive dealerships.
• Document Processing Proficiency: At least 1 year of experience in a professional administration or customer service role involving heavy document management.
• Analytical Accuracy: A keen eye for detail with the ability to process large workloads while maintaining high data quality.
• Communication Skills: Excellent oral and written skills to manage supplier relationships and provide clear updates to customers.
• Time Management: Proven ability to plan and coordinate tasks against strict delivery deadlines and under high‑pressure conditions.

Preferred Skills / Expertise

• Knowledge of state‑specific vehicle registration requirements and third‑party supplier management.
• Advanced analytical qualifications or experience in a data‑heavy "workload management" environment.
• Experience using the Miles fleet management system or similar industry‑specific software.
• Demonstrated ability to identify process gaps and assist in project‑based efficiency improvements.
• Strong "Customer First" mindset with a focus on producing quality outcomes for the business and its clients.

Equal Opportunity Employer

MicroSourcing is an Equal Opportunity Employer, committed to fostering an inclusive workforce across all races, genders, ethnicities, abilities, and backgrounds.