Purchasing Supervisor

Infinitysportsinternational; Makati; On-site; PHP 600,000 - 1,000,000; Full time

Job summary

Infinitysportsinternational is seeking a procurement lead to manage client purchase requests, coordinate quotations with suppliers, and oversee order status, production timelines, and shipments. The role requires evaluating suppliers for quality, cost, and delivery capability, handling RFQs, and maintaining strong supplier relationships.

You will manage POs, monitor inventory, and place urgent orders as needed, while reviewing design files for production alignment and coordinating import

Qualifications

• Bachelor’s degree in Business, Supply Chain, or related field.
• 3+ years in purchasing with supervisory experience preferred.
• Strong communication, problem solving, and organizational skills.

Responsibilities

• Serve as the primary contact for client purchase requests.
• Coordinate with suppliers for quotations, negotiations, and sourcing.
• Liaise with clients regarding order status, production timelines, and shipment schedules.
• Identify and evaluate potential suppliers for quality, cost, and delivery capability.
• Handle RFQs (Request for Quotations) and ensure competitive pricing and terms.
• Maintain supplier relationships and develop alternative sources to avoid supply gaps.
• Manage purchase orders (POs), pending requests, and shipment follow-ups.
• Conduct regular inventory checks to avoid zero-stock situations.
• Place urgent orders based on production and demand requirements.
• Review and check design files for alignment with production requirements.
• Prepare and review import documents including Bill of Lading, Commercial Invoice, Draft Forms, and Packing List.
• Coordinate with logistics partners for timely customs clearance and delivery.
• Track production lead times and align completion with shipping schedules.
• Generate regular reports on POs, inventory status, and supplier performance.
• Use Excel and other tools for procurement tracking and analysis.
• Supervise and guide the purchasing team in daily operations.
• Assign tasks, monitor progress, and ensure adherence to deadlines.
• Provide training and mentorship to team members to enhance performance.

Skills

Communication

Problem solving

Organizational skills

Multitasking

Prioritization

Strategic sourcing

Import processes

Inventory control

Excel

Team leadership

Education

Bachelor’s degree in Business / Supply Chain

Job description

Key Responsibilities

Communication & Coordination

Serve as the primary contact for client purchase requests.

Coordinate with suppliers for quotations, negotiations, and sourcing.

Liaise with clients regarding order status, production timelines, and shipment schedules.

Strategic Sourcing & Quotation Handling

Identify and evaluate potential suppliers for quality, cost, and delivery capability.

Handle RFQs (Request for Quotations) and ensure competitive pricing and terms.

Maintain supplier relationships and develop alternative sources to avoid supply gaps.

Order & Inventory Management

Manage purchase orders (POs), pending requests, and shipment follow-ups.

Conduct regular inventory checks to avoid zero-stock situations.

Place urgent orders based on production and demand requirements.

Review and check design files for alignment with production requirements.

Importation Knowledge

Prepare and review import documents including Bill of Lading, Commercial Invoice, Draft Forms, and Packing List.

Coordinate with logistics partners for timely customs clearance and delivery.

Monitoring & Reporting

Track production lead times and align completion with shipping schedules.

Generate regular reports on POs, inventory status, and supplier performance.

Use Excel and other tools for procurement tracking and analysis.

Team Leadership

Supervise and guide the purchasing team in daily operations.

Assign tasks, monitor progress, and ensure adherence to deadlines.

Provide training and mentorship to team members to enhance performance.

Skills & Qualifications

Strong communication, problem-solving, and organizational skills.

Adaptable, able to multitask and prioritize.

Knowledge in strategic sourcing, import processes, and inventory control.

Proficiency in Excel; team leadership experience.

• Bachelor’s degree in Business, Supply Chain, or related field; 3+ years in purchasing (with supervisory experience preferred).