Purchasing Staff - 2 Yrs Exp In Restaurant Or Food Manufacturing

Dempsey Resource Management Inc.; Taguig; On-site; PHP 350,000 - 550,000; Full time

Job summary

Dempsey Resource Management Inc. is seeking a Procurement & Purchasing professional in Taguig to source and manage suppliers for food, beverage, and commissary operations. You will handle POs, stock monitoring, and supplier negotiations to ensure cost efficiency and reliable supply chains.

The role requires 2–3 years in purchasing, experience with ERP/POS systems (NetSuite) and strong Excel skills. You will coordinate closely with Store Operations and Accounting for smooth operations.

Qualifications

• Bachelor's degree in Business Administration, SCM, Hospitality Management, or related field.
• 2–3 years purchasing experience; restaurants/hotels/food manufacturing preferred.
• Experience handling food, beverage, and operational supplies preferred.
• Knowledge of ERP/POS purchasing modules (NetSuite) advantageous.
• Proficient in Microsoft Excel and purchasing documentation.

Responsibilities

• Source, evaluate, and accredit suppliers meeting quality, pricing, and reliability standards.
• Prepare and issue Purchase Orders based on approved requests.
• Ensure purchases are authorized per company limits.
• Monitor stock from stores/ commissary to prevent shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel.
• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct supplier performance evaluations based on quality, delivery, pricing, service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies.
• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising quality.
• Monitor market price fluctuations for food commodities and supplies.
• Recommend alternative products or suppliers when appropriate.
• Work with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving/obsolete inventory and coordinate emergency purchases.
• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.
• Prepare regular reports: Purchase summary, Supplier performance, Cost savings, Price variance analysis, Outstanding POs, Supplier accreditation status.

Skills

Negotiation

Analytical ability

Planning and organization

Attention to detail

Education

Bachelor's degree in Business Administration, SCM, Hospitality Management, or related field

Tools

NetSuite

Microsoft Excel

Job description

• Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.
• Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.
• Experience handling food, beverage, and restaurant operational supplies is highly preferred.
• Knowledge of inventory management systems and ERP/POS (i.e. NetSuite) purchasing modules is an advantage.
• Proficient in Microsoft Excel and purchasing documentation. Required Competencies
• Strong negotiation skills
• Analytical and numerical ability
• Excellent planning and organization
• Attention to detail

Key Responsibilities:
Procurement & Purchasing

• Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.
• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or overstocking.
• Coordinate deliveries with suppliers and receiving personnel. Supplier Management
• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and service.
• Resolve supplier issues, shortages, damaged goods, and delivery discrepancies. Cost Management
• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate. Inventory Coordination
• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary. Documentation & Compliance
• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.

Reporting
Prepare regular reports including:

• Purchase summary
• Supplier performance
• Cost savings achieved
• Price variance analysis
• Outstanding Purchase Orders
• Supplier accreditation status