Purchasing Coordinator

Direc Business Technologies, Inc.; Philippines; On-site; PHP 335,000 - 469,000; Full time

Job summary

Direc Business Technologies, Inc. is seeking a detail-oriented Procurement Officer to verify requisitions, coordinate with suppliers, and prepare purchase orders.

You will manage inventory, monitor deliveries, and ensure accurate records while maintaining strong vendor relations and timely execution. Responsibilities include monitoring stock levels, expediting orders, and ensuring proper documentation and contract paperwork are in place.

Qualifications

• Bachelor degree in business or related field.
• Highly effective and persuasive communication skills
• Vendor relations management
• Microsoft Operating System and Office Applications, including strong Excel skills
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Time-management, prioritization and organizational skills.
• Attention to detail.
• Ability to work independently and as part of a team.

Responsibilities

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Forwards available inventory items by verifying stock; scheduling delivery.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents.
• Coordinate Product Change Notification Process.
• Monitor all inventory level and determine appropriate delivery dates of all products and forecast all order requirements and maintain records of all activities and resolve all delivery issues and prepare all products for shipments.
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).

Skills

Communication skills

Vendor relations

Excel skills

File management

Administrative procedures

Deadline-driven

Time management

Organizational skills

Attention to detail

Team player

Independent worker

Education

Bachelor's degree in business or related field

Tools

Microsoft Office

Job description

• Verifies purchase requisitions by comparing items requested to master list; clarifying unclear items; recommending alternatives.
• Forwards available inventory items by verifying stock; scheduling delivery.
• Prepares purchase orders by verifying specifications and price; obtaining recommendations from suppliers for substitute items; obtaining approval from requisitioning department.
• Obtains purchased items by forwarding orders to suppliers; monitoring and expediting orders.
• Verifies receipt of items by comparing items received to items ordered; resolves shipments in error with suppliers.
• Authorizes payment for purchases by forwarding receiving documentation.
• Keeps information accessible by sorting and filing documents.
• Provides purchasing planning and control information by collecting, analyzing, and summarizing data and trends.
• Develop relationships with suppliers to resolve delivery and quality concerns and obtain documents.
• Coordinate Product Change Notification Process.
• Monitor all inventory level and determine appropriate delivery dates of all products and forecast all order requirements and maintain records of all activities and resolve all delivery issues and prepare all products for shipments.
• Issue all appropriate legal paperwork (e.g. contracts and terms of agreement).

• Bachelor degree in business or related field of study.
• Highly effective and persuasive communication skills
• Vendor relations management
• Microsoft Operating System and Office Applications, including strong Excel skills
• Knowledge file management, transcription, and other administrative procedures.
• Ability to work on tight deadlines.
• Time-management, prioritization and organizational skills.
• Attention to detail.
• Ability to work independently and as part of a team.