Purchasing Clerk

Mactan Seascapes Services Inc.; Lapu-Lapu; On-site; PHP 223,000 - 391,000; Full time

Job summary

Crimson Resort & Spa Mactan is seeking a Purchasing Clerk to support the Purchasing Supervisor by securing best quality materials and services in a cost-effective manner.

Responsibilities include maintaining the ordering system, coordinating with departments and suppliers, creating purchase orders, verifying quantities and pricing, and ensuring documentation and accreditation are in place to support timely and accurate procurement.

Responsibilities

• Maintain system of ordering materials, supplies, and equipment in accordance with the purchasing policies and procedures.
• Communicate with department representatives for their request.
• Coordinate with receiving clerk and supplier for any invoice problem and its resolution.
• Create purchase orders for assigned purchase request in Business Central.
• Confirm quantity, pricing, and availability of ordered items to awarded suppliers and ensure accuracy of all orders.
• Follow-up suppliers for their quotations, undelivered orders or lack in delivery thru phone or email.
• Work with accounts payable for new vendor set-up and unpaid invoices.
• Coordinate with Cost controller for codes of new items under inventory.
• Coordinate with Property custodian for codes of CAPEX items
• Consistently search for new suppliers in the market.
• Ensure that all suppliers have all the documents for accreditation.
• Submit a weekly report for pending purchase request with its remarks to the purchasing manager.
• Coordinate with requesting departments for all pending requests and update them of its status. Seek assistance in completing the details of the request to ensure a speedy process of their requests.
• Weekly file delivered purchase order and accomplished purchase requests.

Job description

FILINVEST COMPANY: CRIMSON RESORT & SPA MACTAN

JOB SUMMARY

In accordance with the policies, procedure and standards of Chroma Hospitality, Inc. and Crimson Resort & Spa, Mactan, and under the supervision of the Purchasing Supervisor, the Purchasing Clerk is responsible in obtaining the best quality material and service at the right time in the most cost-effective manner.

JOB DESCRIPTION

• Maintain system of ordering materials, supplies, and equipment in accordance with the purchasing policies and procedures.
• Communicating with all department representatives for their request.
• Coordinate with receiving clerk and supplier for any invoice problem and its resolution.
• Create purchase orders for assigned purchase request in Business Central.
• Confirm quantity, pricing, and availability of ordered items to awarded suppliers and ensure accuracy of all orders.
• Follow-up suppliers for their quotations, undelivered orders or lack in delivery thru phone or email.
• Work with accounts payable for new vendor set-up and unpaid invoices.
• Coordinate with Cost controller for codes of new items under inventory.
• Coordinate with Property custodian for codes of CAPEX items
• Consistently search for new suppliers in the market.
• Ensure that all suppliers have all the documents for accreditation.
• Submit a weekly report for pending purchase request with its remarks to the purchasing manager.
• Coordinate with requesting departments for all pending requests and update them of its status. Seek assistance in completing the details of the request to ensure a speedy process of their requests.
• Weekly file delivered purchase order and accomplished purchase requests.