Purchasing Officer

Filinvest Development Corporation; Muntinlupa; On-site; PHP 279,000 - 446,400; Full time

Job summary

A hospitality resort is seeking a Purchasing Officer to manage the procurement of quality materials and services. The candidate will be responsible for issuing purchase orders, maintaining purchasing records, and coordinating with vendors to ensure timely deliveries. Regular inspections for cleanliness and hygiene standards, along with upholding the resort's image, are essential tasks. Ideal candidates should demonstrate strong negotiation skills and foster positive relationships within the team.

Responsibilities

• Responsible for obtaining quality material and service effectively.
• Manage purchasing duties and maintain accurate records.
• Negotiate and ensure timely delivery of purchased items.

Job description

FILINVEST COMPANY: TIMBERLAND HIGHLANDS RESORT

POSITION SUMMARY

In accordance with the policies, procedure and standards of Chroma Hospitality Inc. and Timberland Highlands Resort, Rizal, and under the supervision of the Purchasing Manager, the Purchasing Officer is responsible in obtaining the best quality material and service at the right time in the most cost-effective manner.

SCOPE AND RESPONSIBILITIES

MEET AND EXCEEDS CUSTOMER AND TEAM MEMBERS EXPECTATIONS

• Establishes and communicates customer service objectives which support achievements of Crimsons Mission and Vision.
• Monitors customer service levels and counsels' employees with alternative methods of responding to customer requests.
• Determines customer delight level and needs by reviewing comment cards and talking to customers regularly.

PURCHASING OFFICER DUTIES RESPONSIBILITIES

• Ensure competent quality execution of all regular purchasing duties and administrative works.
• Responsible for the preparation and process purchase orders and documents in accordance with company policies and procedures.
• Issue approved purchase order in accordance to specification.
• Maintain complete updated purchasing records/data and pricing in the Navision system. Send a submit weekly canvass report for all market list items to the Purchasing Manager.
• Submit a report of undelivered items to the Chef for market list and Cost controller for storeroom item and carton copy the Purchasing Manager.
• Schedule store visits and conduct competitive survey.
• Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
• Handling and monitoring of claims to vendors for defectives, shortage, missing parts.
• Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries, and services with suppliers.
• To accomplish other tasks that may be assigned by the Purchasing Manager.

MONITORS CLEANLINESS AND HYGIENE STANDARDS

• Conducts regular inspections of all areas within the department.
• Constantly monitors cleanliness standards in the area.

MAINTAINS GROOMING AND STANDARD APPEARANCE

• Complies with standards set by the hotel.

GENERAL RESPONSIBILITIES

• Keeps immediate superior promptly and fully informed of all problems or unusual matters of significance.
• Performs all duties and responsibilities in a timely and efficient manner in accordance with established hotel policies and procedures to achieve these positions overall objectives.
• Prepares reports as necessary to develop a more informative database for improved Management decision-making and critical evaluation of work activities.
• Maintains a favorable working relationship with all other Hotel employees to foster and promote a cooperative and harmonious working climate.
• At all times, projects a favorable image of Timberland Highlands Resort to the public.
• Practices and role-models the Guiding Principles and Core Values of Crimson Hospitality and ensures that the employees practice the same.
• Performs any other duties and tasks assigned by immediate superiors' committees.