Purchasing Clerk

Filinvest Development Corporation; Cebu City; On-site; PHP 223,200 - 334,800; Full time

Job summary

A leading hospitality firm in Cebu City is looking for a Purchasing Clerk to oversee the procurement process. The role involves ordering materials and supplies, coordinating with suppliers, and ensuring procurement efficiency. The ideal candidate will effectively manage requests from various departments, maintain supplier relationships, and work closely with the accounts payable team. This position requires excellent communication and organizational skills to maintain a smooth purchasing operation.

Responsibilities

• Maintain system of ordering materials, supplies, and equipment.
• Communicate with department representatives for their requests.
• Create purchase orders in Business Central.
• Confirm quantity, pricing, and availability with suppliers.
• Follow-up with suppliers for quotations and orders.
• Coordinate with accounts payable for vendor setup.
• Search for new suppliers in the market.
• Submit weekly reports on pending purchase requests.

Job description

FILINVEST COMPANY: CRIMSON RESORT & SPA MACTAN

JOB SUMMARY:

In accordance with the policies, procedure and standards of Chroma Hospitality, Inc. and Crimson Resort & Spa, Mactan, and under the supervision of the Purchasing Supervisor, the Purchasing Clerk is responsible in obtaining the best quality material and service at the right time in the most cost-effective manner.

JOB DESCRIPTION:

• Maintain system of ordering materials, supplies, and equipment in accordance with the purchasing policies and procedures.
• Communicating with all department representatives for their request.
• Coordinate with receiving clerk and supplier for any invoice problem and its resolution.
• Create purchase orders for assigned purchase request in Business Central.
• Confirm quantity, pricing, and availability of ordered items to awarded suppliers and ensure accuracy of all orders.
• Follow-up suppliers for their quotations, undelivered orders or lack in delivery thru phone or email.
• Work with accounts payable for new vendor set-up and unpaid invoices.
• Coordinate with Cost controller for codes of new items under inventory.
• Coordinate with Property custodian for codes of CAPEX items
• Consistently search for new suppliers in the market.
• Ensure that all suppliers have all the documents for accreditation.
• Submit a weekly report for pending purchase request with its remarks to the purchasing manager.
• Coordinate with requesting departments for all pending requests and update them of its status. Seek assistance in completing the details of the request to ensure a speedy process of their requests.
• Weekly file delivered purchase order and accomplished purchase requests.