Purchasing Associate

GOLDEN PRINCE HOTEL & SUITES; Cebu City; On-site; PHP 260,000 - 380,000; Full time

Job summary

GOLDEN PRINCE HOTEL & SUITES in Cebu City is seeking a Purchasing Officer to manage the hotel’s purchasing activities and ensure timely delivery of goods for daily operations.

You will source and evaluate suppliers, obtain quotations, negotiate terms, maintain supplier records, monitor inventories, and coordinate with receiving and accounting to uphold procurement policies and cost efficiency.

Responsibilities

• Process approved Purchase Requisitions (PRs) and prepare Purchase Orders (POs) in accordance with procurement policies and procedures.
• Source, evaluate, and negotiate with accredited suppliers to obtain best value in price, quality, delivery, and service.
• Obtain quotations from multiple suppliers and prepare comparative canvass reports for management review and approval.
• Coordinate with requesting departments to clarify purchase specifications, quantities, and delivery requirements.
• Monitor status of purchase orders and follow up with suppliers to ensure on-time delivery.
• Coordinate with Receiving Section and end-user departments to verify deliveries meet specifications, quality and quantities.
• Assist in maintaining adequate inventory levels by coordinating procurement schedules based on operational needs.
• Maintain an updated database of accredited suppliers, product catalogs, and price lists.
• Build and maintain professional relationships with suppliers while ensuring fair and transparent procurement practices.
• Prepare and maintain complete purchasing records, contracts, quotations, and procurement documentation for audit and reference purposes.
• Monitor market price trends and recommend cost-saving initiatives without compromising product quality.
• Coordinate with Accounting and Finance Department regarding supplier billing, payment documentation, and reconciliation of purchase transactions.
• Ensure compliance with company procurement policies, internal controls, hotel standards, and applicable Philippine laws and regulations.
• Assist during inventory counts, audits, and supplier evaluations as required.
• Report supply issues, delivery delays, or quality concerns to the Purchasing Officer or Purchasing Manager and recommend corrective actions.
• Maintain confidentiality of pricing, supplier agreements, and procurement-related information.
• Perform other purchasing and administrative duties as may be assigned by the Purchasing Officer, Purchasing Manager, or Management.

Job description

• Process approved Purchase Requisitions (PRs) and prepare Purchase Orders (POs) in accordance with established procurement policies and procedures.

• Source, evaluate, and negotiate with accredited suppliers to obtain the best value in terms of price, quality, delivery, and service.

• Obtain quotations from multiple suppliers and prepare comparative canvass reports for management review and approval.

• Coordinate with requesting departments to clarify purchase specifications, quantities, and delivery requirements.

• Monitor the status of purchase orders and follow up with suppliers to ensure on-time delivery.

• Coordinate with the Receiving Section and end-user departments to verify that delivered items comply with purchase specifications, quality standards, and quantities ordered.

• Assist in maintaining adequate inventory levels by coordinating procurement schedules based on operational requirements.

• Maintain an updated database of accredited suppliers, product catalogs, and price lists.

• Build and maintain professional relationships with suppliers while ensuring fair and transparent procurement practices.

• Prepare and maintain complete purchasing records, contracts, quotations, and procurement documentation for audit and reference purposes.

• Monitor market price trends and recommend cost‑saving initiatives without compromising product quality.

• Coordinate with the Accounting and Finance Department regarding supplier billing, payment documentation, and reconciliation of purchase transactions.

• Ensure compliance with company procurement policies, internal controls, hotel standards, and applicable Philippine laws and regulations.

• Assist during inventory counts, audits, and supplier evaluations as required.

• Report supply issues, delivery delays, or quality concerns to the Purchasing Officer or Purchasing Manager and recommend appropriate corrective actions.

• Maintain confidentiality of pricing, supplier agreements, and procurement‑related information.

• Perform other purchasing and administrative duties as may be assigned by the Purchasing Officer, Purchasing Manager, or Management.