Purchasing Assistant

Hammerjack Pty Ltd; Philippines; On-site; PHP 350,000 - 510,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a procurement professional in the Philippines to manage purchasing activities—from creating orders to coordinating with suppliers and warehouses. The role emphasizes accuracy, communication, and timely deliveries to support inventory levels and overall operations.

The candidate will prepare requisitions, compare quotations, monitor PO status, verify invoices, and help optimize terms with suppliers while ensuring policy compliance and meticulous records.

Qualifications

• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or related field.
• Strong communication and negotiation skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Excellent organizational and time management skills.
• Ability to work independently and as part of a team.

Responsibilities

• Prepare and process purchase orders and requisitions.
• Request and compare quotations from suppliers.
• Coordinate with vendors on pricing, availability and delivery schedules.
• Monitor purchase order status and follow up on deliveries.
• Maintain purchasing records, supplier databases and documentation.
• Verify invoices and delivery receipts against purchase orders.
• Assist in negotiating prices and payment terms with suppliers.
• Coordinate with warehouse and other departments to ensure timely receipt of goods.
• Monitor inventory levels and help replenish stock when necessary.
• Resolve issues related to damaged, incorrect, or delayed deliveries.
• Ensure compliance with company purchasing policies and procedures.

Skills

Communication skills

Negotiation

Organizational skills

Time management

Teamwork

Education

Bachelor's degree in Business Administration, Supply Chain Management, or related field

Tools

Microsoft Office

Job description

Key Responsibilities

• Prepare and process purchase orders and requisitions.
• Request and compare quotations from suppliers.
• Coordinate with vendors regarding pricing, availability, and delivery schedules.
• Monitor purchase order status and follow up on pending deliveries.
• Maintain accurate purchasing records, supplier databases, and documentation.
• Verify invoices and delivery receipts against purchase orders.
• Assist in negotiating prices and payment terms with suppliers.
• Coordinate with warehouse and other departments to ensure timely receipt of goods.
• Monitor inventory levels and help replenish stock when necessary.
• Resolve issues related to damaged, incorrect, or delayed deliveries.
• Ensure compliance with company purchasing policies and procedures.

Qualifications

• Prepare purchasing reports and other administrative documents as required.
• Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or any related field.
• Previous experience in purchasing, procurement, or administrative support is an advantage.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong organizational and time management skills.
• Excellent communication and negotiation skills.
• High attention to detail and accuracy.
• Ability to work independently and as part of a team.