Purchasing Assistant

TRIBE; Metro Manila; On-site; PHP 201,000 - 335,000; Full time

Job summary

TRIBE is seeking a detail-oriented Purchasing Assistant to support procurement and inventory operations in a hospitality/F&B setting. You will source, negotiate, and purchase kitchen supplies and bar inventory, ensuring adherence to budgets and standards.

Responsibilities include conducting regular inventory audits, coordinating with accounting and management, managing vendor relationships, and maintaining accurate purchase orders and reports to support financial controls.

Qualifications

• Proven experience as a Purchasing Assistant, Inventory Clerk, or in a similar role (hospitality or F&B experience preferred).
• Strong analytical skills with a keen ability to detect inventory discrepancies.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (particularly Excel) and basic inventory management software.
• Ability to work efficiently during late-night shifts and adapt to a fast-paced environment.

Responsibilities

• Procurement & Supply Management: Source, negotiate, and purchase kitchen supplies, bar inventory, and other operational necessities in alignment with company standards and budget constraints.
• Inventory Control: Conduct comprehensive, regular inventory audits; track stock levels, identify discrepancies, and implement corrective actions to minimize waste or loss.
• Cross-Functional Coordination: Serve as a key liaison between the procurement department, the Accounting team (for invoice processing and budget reconciliation), and the General Manager (for approvals and strategic updates).
• Vendor Management: Maintain professional relationships with existing suppliers, evaluate vendor performance, and source alternative suppliers to ensure cost-efficiency and quality.
• Documentation & Reporting: Accurately log purchase orders, receipts, and inventory reports to ensure full transparency and compliance with internal financial controls.

Skills

Analytical skills

Negotiation

Communication

Excel

Inventory software

Tools

MS Office

Job description

Key Responsibilities & Job Description

Procurement & Supply Management: Source, negotiate, and purchase kitchen supplies, bar inventory, and other operational necessities in alignment with company standards and budget constraints.

• Inventory Control: Conduct comprehensive, regular inventory audits; track stock levels, identify discrepancies, and implement corrective actions to minimize waste or loss.
• Cross-Functional Coordination: Serve as a key liaison between the procurement department, the Accounting team (for invoice processing and budget reconciliation), and the General Manager (for approvals and strategic updates).
• Vendor Management: Maintain professional relationships with existing suppliers, evaluate vendor performance, and source alternative suppliers to ensure cost-efficiency and quality.
• Documentation & Reporting: Accurately log purchase orders, receipts, and inventory reports to ensure full transparency and compliance with internal financial controls.

Qualifications & Requirements

• Proven experience as a Purchasing Assistant, Inventory Clerk, or in a similar role (experience in the hospitality or F&B industry is highly preferred).
• Strong analytical skills with a keen ability to detect inventory discrepancies.
• Excellent communication and negotiation skills.
• Proficiency in MS Office (particularly Excel) and basic inventory management software.
• Ability to work efficiently during late-night shifts and adapt to a fast-paced environment.

Work Schedule

Operational Days: 6 days per week

Shift Hours: 4:00 PM – 12:00 AM (Night Shift)