Purchasing Assistant

DOF; Manila; On-site; PHP 250,000 - 350,000; Full time

Job summary

DOF in the Philippines is expanding its team and seeks an experienced Purchasing Assistant to join permanently with an immediate start. The role offers exposure to marine and subsea supply chains within a global energy context.

You will support day-to-day procurement of spare parts, consumables and services for operational assets, coordinate with suppliers on orders and deliveries, monitor performance, and ensure timely payments while adhering to established procedures.

Qualifications

• Bachelor’s degree in Business, Economics, Logistics or related field; relevant experience acceptable.
• Experience in procurement, purchasing, logistics or supply chain, preferably in maritime/oil & gas.
• Proficient in English with strong communication skills.
• Good knowledge of procurement software and IT systems (IFS, TM Master, Unit4/UBW, Basware advantageous).

Responsibilities

• Support day‑to‑day procurement of spare parts, consumables and services for assets.
• Coordinate with suppliers on orders, deliveries and issues; arrange freight forwarding.
• Maintain stakeholder relationships and monitor supplier performance.
• Ensure timely invoice payments and compliance with procurement procedures.
• Identify suppliers and evaluate availability to ensure smooth operations onboard.
• Provide input on supplier performance based on daily interactions.
• Ensure compliance with standard procurement processes and internal controls.
• Support continuous improvement in procurement efficiency.

Skills

Procurement

Sourcing

Vendor management

Communication

Attention to detail

Education

Bachelor's in Business/Economics/Logistics

Tools

IFS

TM Master

Unit4 UBW

Basware

Job description

DOF is expanding the team.

We are seeking an experienced and highly motivated Purchasing Assistant to join the team in the Philippines. This is a permanent role and is required for an immediate start.

DOF is a leading provider of integrated marine and subsea services to the global offshore energy market. We combine expertise, assets, and technology to execute integrated subsea and offshore operations safely, and reliably - every time.

With a multinational team of approximately 6,000 people and a fleet of modern offshore/subsea vessels, we support our partners with global reach, scale, and industry-leading capability. Our operational centres and business units are in Norway, Denmark, UK, USA, Singapore, Brazil, Argentina, Canada, Angola, Philippines, and Australia.

At DOF you join a trusted global organisation where safety, teamwork, and integrity come first. We offer strong career growth, supportive development, and a culture that values inclusion, recognition, and connection. Build a meaningful career in a workplace that puts people first.

Go further, together.

As a Purchasing Assistant, you will supports day-to-day procurement operations by sourcing and purchasing spare parts, consumables, and services for operational assets. Coordinates with suppliers on orders, deliveries, and issues; arranges standard freight forwarding; maintains positive stakeholder and supplier relationships; monitors supplier performance and product availability; and ensures timely invoice payments and compliance with established procurement procedures.

1. TASKS AND RESPONSIBILITIES

• Support operational procurement of spare parts, consumables and/or services for one or more operational assets;
• Forwards spares and other commodities for all types of forwarding modes except urgent
• Contacts and problem-solves with vendors and suppliers;
• Maintain and further develop positive performance driven relationships between key business unit stakeholders and DOF procurement
• Identify and evaluate potential suppliers to ensure availability items and smooth operation on-board the vessel
• Provide input on supplier performance based on daily interaction
• Ensure timely payment of invoices
• All roles and responsibilities should be performed in compliance to the standard process

Qualifications and Requirements

• Bachelor’s degree in Business, Economics, Logistics, a technical discipline, or a related field relevant to the Marine, Oil and Gas industry. Relevant work experience may compensate for the lack of a formal degree.

• Previous experience in procurement, purchasing, logistics, supply chain, or a related role, preferably within the Marine, Oil and Gas, or offshore industry.

• Proficient in English, with strong written and verbal communication skills.

• Good working knowledge of IT systems and procurement-related software. Experience with IFS, TM Master, Unit4 (UBW), and Basware is an advantage.

• Strong coordination, problem-solving, and supplier relationship management skills, with the ability to support timely procurement and delivery of operational requirements.

• We offer all our employees the benefit of working in a safe and supportive environment, where all are treated with dignity and respect.
• Access to our Employee Assistance Program.

The salary will be commensurate with qualifications and experience.

DOF is an employer who embraces Equal Opportunity and promotes diversity in its workforce.

Shortlisting of candidates will commence immediately.

We offer all our employees the benefit of working in a safe and supporting environment, where all are treated with dignity and respect.