Purchasing Assistant

Latte Recruitment; Cavite City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Latte Recruitment is seeking a Purchasing Assistant to support procurement, optimize inventory availability, and ensure timely supplier deliveries. You will prepare orders, obtain quotations, compare costs, and maintain records.

The role requires a Bachelor's degree and 2–3 years in purchasing, with strong Excel skills, numerical ability, and solid communication. You will collaborate with Inventory and Store Operations to prevent stockouts and streamline processes.

Qualifications

• Bachelor's degree or college-level education in Business Administration, Supply Chain, Accounting, or related field.
• 2–3 years experience in purchasing preferred.
• Purchasing, administrative, or retail experience preferred.
• Proficient in Microsoft Excel and basic office applications.
• Strong numerical, organizational, and communication skills.

Responsibilities

• Prepare purchase orders based on approved inventory requirements.
• Obtain supplier quotations and updated price lists.
• Compare supplier prices, discounts, payment terms, minimum orders and delivery schedules.
• Coordinate purchase orders and delivery schedules with suppliers.
• Monitor outstanding purchase orders and follow up delayed deliveries.
• Maintain accurate supplier records, quotations, price lists, and purchasing documents.
• Coordinate delivery shortages, discrepancies, damages, and returns with suppliers.
• Monitor supplier price changes, promotions, and purchasing opportunities.
• Assist in sourcing alternative suppliers and new merchandise.
• Coordinate with Inventory and Store Operations regarding replenishment requirements.
• Help prevent stockouts, excessive purchasing, and overstocking.
• Prepare purchasing and supplier performance reports.

Skills

Purchasing

Supplier coordination

Cost awareness

Negotiation

Microsoft Excel

Documentation

Analytical skills

Attention to detail

Communication skills

Education

Bachelor's degree or college-level education in Business Administration, Supply Chain, Accounting, or related field

Tools

Microsoft Excel

Job description

Job Summary

The Purchasing Assistant is responsible for supporting procurement activities to ensure adequate inventory availability, competitive purchasing costs, accurate purchase documentation, and timely supplier deliveries.

Key Duties and Responsibilities

• Prepare purchase orders based on approved inventory requirements.
• Obtain supplier quotations and updated price lists.
• Compare supplier prices, discounts, payment terms, minimum orders, and delivery schedules.
• Coordinate purchase orders and delivery schedules with suppliers.
• Monitor outstanding purchase orders and follow up delayed deliveries.
• Maintain accurate supplier records, quotations, price lists, and purchasing documents.
• Coordinate delivery shortages, discrepancies, damages, and returns with suppliers.
• Monitor supplier price changes, promotions, and purchasing opportunities.
• Assist in sourcing alternative suppliers and new merchandise.
• Coordinate with Inventory and Store Operations regarding replenishment requirements.
• Help prevent stockouts, excessive purchasing, and overstocking.
• Prepare purchasing and supplier performance reports.

Minimum Qualifications

• Bachelor's degree or college-level education in Business Administration, Supply Chain, Accounting, or a related field.
• Preferably with 2 to 3 years experience in purchasing

Additional Qualifications

• Purchasing, administrative, or retail experience preferred.
• Proficient in Microsoft Excel and basic office applications.
• Strong numerical, organizational, and communication skills.

Core Competencies

• Procurement
• Supplier Coordination
• Cost Awareness
• Negotiation
• Microsoft Excel
• Documentation
• Analytical Skills
• Attention to Detail

Key Performance Indicators (KPIs)

• Purchase order accuracy
• On-time order placement
• Supplier delivery performance
• Stockout incidence attributable to purchasing
• Purchase price variance
• Supplier discrepancy resolution
• Purchasing documentation accuracy
• Replenishment turnaround time