Proposals and Contracts Specialist

Hammerjack Pty Ltd; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Hammerjack Pty Ltd is seeking a detail-oriented Proposals and Contracts Specialist to support the team in preparing pre-qualifications, proposals, and contracts, ensuring timely submission in print and digital formats.

The role collaborates with Client Engagement Managers, Studio Project Managers, Corporate Communications, and subconsultants, reporting to the Proposals/Contracts Manager, with a focus on accuracy, compliance, and efficient processes.

Qualifications

• Bachelor's degree in Architecture, Engineering, or a related discipline.
• Familiarity with procurement and contract-related processes.
• Strong written and verbal communication skills.
• Excellent organization and time management in a fast-paced environment.
• Ability to manage multiple deadlines and maintain confidentiality.

Responsibilities

• Coordinate proposal and contract preparation with internal teams and subconsultants.
• Collaborate with legal consultants on contract reviews and finalization.
• Maintain checklists and references for proposal preparation and client fees.
• Support marketing and special projects as needed.

Skills

Written communication

Verbal communication

Organizational skills

Time management

Problem solving

Multitasking

Detail oriented

Education

Bachelor's degree in Architecture or Engineering

Tools

MS Office

Acrobat

Adobe Creative Suite (CS6)

Job description

We are looking for a detail-oriented Proposals and Contracts Specialist to support our team in preparing pre-qualifications, proposals, and contracts, ensuring timely submission in both print and digital formats. This role involves close collaboration with Client Engagement Managers, Studio Project Managers, Corporate Communications, Business Administration, and various subconsultants. You'll report to the Proposals/Contracts Manager.

Key Responsibilities:

• Work closely with Client Engagement Managers, Studio PMs, Corporate Communications, and subconsultants to coordinate proposal and contract preparation.
• Collaborate with legal consultants on contract reviews and finalization.
• Maintain checklists and references for proposal preparation, including key client fees, subconsultant agreements, and proposal templates.
• Support various marketing and special projects as needed.

Qualifications:

• Bachelor's degree in Architecture, Engineering, or a related discipline.
• Understanding of project typologies, scopes of services, and deliverables in architecture, interior design, EGD, and VDC.
• Knowledge of procurement and contract-related processes.
• Exceptional written and verbal communication skills.
• Strong organizational and time management abilities, able to work in a fast-paced environment and manage multiple deadlines.
• Excellent problem-solving and multitasking skills.
• Positive, professional, and detail-oriented.
• Proficiency in MS Office, Acrobat, and Adobe Creative Suite (CS6 preferred).
• Ability to handle confidential matters related to clients, projects, and fees.
• Understanding of corporate branding in both image and behavior.