Property Officer

Savills Philippines, Inc; Manila; On-site; PHP 360,000 - 720,000; Full time

Job summary

Savills Philippines, Inc. is seeking a Property Officer to manage daily property operations at our Taft, Manila site. The role focuses on equipment reliability, safety, and energy efficiency, coordinating with tenants and security to preserve a safe environment.

The ideal candidate has 3+ years in property management, is comfortable with on-site work, and can handle diverse facilities tasks, including preventive maintenance and vendor coordination.

Qualifications

• At least 3 years of experience in property management.
• Willing to work on-site.
• Amenable to work six days a week.

Responsibilities

• Oversees daily property operations within budgets.
• Conducts regular facility inspections and monitors equipment performance.
• Ensures cleanliness, safety, and compliance with house rules and regulations.

Skills

Team leadership

Facility management

Building systems

Budgeting

Stakeholder communication

Safety compliance

Energy management

CMMS

Tools

CMMS

Job description

Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators.

LOCATION: Taft, Manila
WORK SET UP: On-site - 6 days a week
POSITION:Property Officer

JOB QUALIFICATIONS

• At least 3 years of working experience in Property Management.
• Willing to work on-site.
• Amenable to work six (6) days a week.

JOB DESCRIPTION

• Oversees daily property operations to ensure equipment reliability, minimal downtime, and efficient utility usage within budgets
• Conducts regular inspections of facilities and monitors equipment performance and operational conditions
• Ensures cleanliness, safety, and compliance with house rules and property regulations
• Addresses tenant concerns promptly and coordinates with security to maintain a safe environment
• Develops and implements preventive maintenance programs for all machinery and equipment
• Schedules and monitors maintenance activities, ensuring compliance by third-party contractors
• Maintains operational readiness of building systems and ensures permits and contracts are up to date
• Ensures availability of critical spare parts and maintenance resourcesManages vendor performance by setting and enforcing SLAs and KPIs
• Conducts regular evaluation of service providers and contractors
• Leads fire safety initiatives, including implementation of safety standards and emergency procedures
• Maintains fire protection systems and ensures compliance with safety inspections and hazard prevention
• Implements energy management programs to optimize consumption and track cost savings
• Ensures compliance with energy guidelines and coordinates with stakeholders
• Supports construction and tenant fit-out activities, ensuring proper testing, commissioning, and compliance with guidelines and permits
• Conducts inspections to ensure adherence to approved plans and regulations
• Oversees administrative operations, including regulatory compliance, documentation standards, reporting, and inventory management
• Leads and develops the technical and maintenance team through coordination, performance monitoring, and coaching
• Ensures effective communication and workflow within the team
• Manages financial performance by monitoring OPEX and CAPEX and ensuring efficient utility usage
• Builds and maintains strong relationships with landlords, tenants, and stakeholders
• Monitors service quality through customer feedback and satisfaction initiatives
• Identifies opportunities to improve operational processes and enhance service delivery
• Participates in training and company programs for continuous professional development

SKILLS AND COMPETENCIES

• Lead, motivate, and guide teams while coordinating with stakeholders
• Solve problems and manage facility-related projects effectively
• Apply technical knowledge in building systems and operations
• Oversee budgets and ensure safety, compliance, and regulations are met
• Adapt to changes and maintain strong relationships with others
• Use data and innovative solutions to improve efficiency and sustainability
• Strong understanding of engineering principles, including structural, mechanical, electrical, and plumbing systems
• Knowledge of local and international building codes and regulations to ensure safety and compliance
• Project management skills, including effective handling of time, budget, and resources
• Technical expertise in building systems such as electrical, HVAC, and plumbing
• Strong analytical and problem-solving skills to address complex issues in design, construction, and maintenance
• High attention to detail to ensure accuracy in plans and execution
• Excellent communication skills to coordinate with architects, contractors, clients, and stakeholders
• Strong interpersonal skills to build and maintain professional relationships
• Ability to work collaboratively in a team environment