Property Manager- Panglao Oasis

Pro-Excel Property Managers, Inc.; Manila; On-site; PHP 360,000 - 720,000; Full time

Job summary

Pro-Excel Property Managers, Inc. is seeking a property manager to coordinate multi-agency activities, supervise on-site staff, and ensure maintenance, safety, and compliance for the assigned property in Metro Manila.

The role involves addressing resident concerns, preparing reports, and coordinating meetings with the Board and stakeholders. The candidate will ensure insured properties, implement approved programs, and maintain proper documentation, while upholding data security and regulatory

Responsibilities

• Coordinate with different organizations, agencies, and offices related to the assigned property.
• Supervise all personnel assigned to the property, including subcontracted services (housekeeping, grounds, engineering, maintenance, security).
• Attend and supervise general maintenance, security and safety controls, and cleanliness of the assigned property.
• Address and respond to residents’ concerns, complaints, and inquiries.
• Act as mediator on resident issues before elevating to the Grievance Committee head.
• Prepare and submit monthly management reports and other required reports.
• Ensure the property is insured against loss or damage by fire and other risks, as approved by the Condominium Corporation or HOA.
• Recommend programs and action plans to maintain and improve facilities and services.
• Prepare meeting agendas and materials for Board Meetings and other special meetings.
• Implement policies and programs as promulgated by the Board of Trustees.
• Prepare correspondences, circulars, newsletters, memoranda for unit owners, tenants, and occupants.
• Ensure all construction and fit-out works comply with building codes and LGU regulations.
• Conduct monthly Board of Trustees meetings, AGMM, vendor evaluations, and coordination meetings.
• Ensure legal/conveyance documents are properly filed and available on site (as-built plans, permits, licenses, minutes, financial records).
• Safeguard residents’ security and confidentiality standards in data handling.
• Other duties as may be necessary from time to time.

Job description

1. Coordinate withdifferent organizations, agencies, and/or offices in relation to the assigned property.

2. Supervise all personnel assigned in the specific property, including thosefrom other sub-contracted services such as,but not limited to, housekeeping, grounds keeping, engineering, maintenanceand security.

3. Attend andsupervise general maintenance requirements, security and safety control, and cleanliness of theassigned property.

4. Address and respond to resident’s concerns, complaints, and inquiries.

5. Act as mediator on issues betweenresidents before elevating the issue to the Grievance Committee head.

6. Prepare and submit monthly management reports and/orother reports as required by the management, directsuperior, or division head.

7. Insure and keep insuredon behalf of the client,the assigned property against loss or damage by fire and otherrisks or perils as deemed necessary and as approved by the CondominiumCorporation or Homeowners Association.

8. Recommended programs and/or action plan to maintain and improve all facilities andservices in the assignedproperty.

9. Prepare meeting agenda and materials for the BoardMeetings, General Membership meetings and otherspecial meetings.

10. Implement policies and programs as promulgated by the Boardof Trustees.

11. Prepares correspondences, circulars, Quarterly Newsletters,memoranda, and the like for the information of Unit Owners, Tenants, and/or Occupants, reviewed and duly approved by QA department, immediate heads, Boardof Trustees and PD/Marketing as applicable.

12. Ensure thatall construction and fit-out worksare compliant to the building code and LGU regulations.

13. Conduct monthlyBoard of Trustees meetings, Annual General Membership Meeting (AGMM), monthly vendorsevaluation, weekly toolbox and coordination meetings.

14. Ensures all legal/conveyance documents are properly filedand available on site such as butnot limited to as-built plans, permits and licenses,minutes of the meetings, financial records, and other pertinent documents.

15. Safeguard residents’ security and confidentiality standards specifically on data handling.

16. All other duties as may deemednecessary from timeto time.