Project Site Secretary: Meetings & Admin Lead

AFRY; Bacolod; Sur place; PHP 279 000 - 391 000; Plein temps

Résumé du poste

AFRY is seeking an Administrative Coordinator for a 7.5-month site assignment in Bacolod, Negros Occidental. You will schedule meetings, manage MOM, gather data for monthly reports, and coordinate report submission with the Makati office.

Ideal candidates are college graduates with at least two years of experience, fluent in English, proficient in MS Office, well organized, and discreet when handling confidential information.

Qualifications

• College graduate and at least two years experience in a similar role.
• Proficient in MS Office operations.
• Fluent in English (Speaking/Writing).

Responsabilités

• Scheduling of relevant meetings for the team.
• Responsible for the Management Team MOM.
• Gather data from responsible areas for monthly reports.
• Review for common spelling errors and layout quality of Month end report.
• Work and coordinates with Makati office for report submission.
• Manage Management actions List.
• Manage filling system.
• Management of Site Meeting programs.
• Manage Management purchase and reimbursement claims.
• Management of Manager Outlook Meeting schedule.
• Liaise with agents in booking of accommodation and transportation for business travel.
• Do local purchasing of office goods and snack corner as may require.
• Coordinate office cleaning.
• Manage functions/celebrations.
• Handling confidential and sensitive information with discretion
• Supporting other staff members and departments as needed
• Perform task as may be assigned.

Connaissances

Communication skills

Coordination

Organizational skills

Formation

College graduate

Outils

MS Office

Description du poste

AFRY is seeking an Administrative Coordinator for a 7.5-month site assignment in Bacolod, Negros Occidental. You will schedule meetings, manage MOM, gather data for monthly reports, and coordinate report submission with the Makati office.

Ideal candidates are college graduates with at least two years of experience, fluent in English, proficient in MS Office, well organized, and discreet when handling confidential information.