PROJECT SITE SECRETARY ADMIN

AFRY; Bacolod; On-site; PHP 279,000 - 391,000; Full time

Job summary

AFRY is seeking an Administrative Coordinator for a 7.5-month site assignment in Bacolod, Negros Occidental. You will schedule meetings, manage MOM, gather data for monthly reports, and coordinate report submission with the Makati office.

Ideal candidates are college graduates with at least two years of experience, fluent in English, proficient in MS Office, well organized, and discreet when handling confidential information.

Qualifications

• College graduate and at least two years experience in a similar role.
• Proficient in MS Office operations.
• Fluent in English (Speaking/Writing).

Responsibilities

• Scheduling of relevant meetings for the team.
• Responsible for the Management Team MOM.
• Gather data from responsible areas for monthly reports.
• Review for common spelling errors and layout quality of Month end report.
• Work and coordinates with Makati office for report submission.
• Manage Management actions List.
• Manage filling system.
• Management of Site Meeting programs.
• Manage Management purchase and reimbursement claims.
• Management of Manager Outlook Meeting schedule.
• Liaise with agents in booking of accommodation and transportation for business travel.
• Do local purchasing of office goods and snack corner as may require.
• Coordinate office cleaning.
• Manage functions/celebrations.
• Handling confidential and sensitive information with discretion
• Supporting other staff members and departments as needed
• Perform task as may be assigned.

Skills

Communication skills

Coordination

Organizational skills

Education

College graduate

Tools

MS Office

Job description

Company Description

AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in the power generation field in Asia. In the Philippines, we have a focus on energy with over 100 employees working on local and international projects for the last 20 years.

Job Description

Scope of Duties

• Scheduling of relevant meetings for the team
• Responsible for the Management Team MOM
• Gather data from responsible areas for monthly reports.
• Review for common spelling errors and layout quality of Month end report.
• Work and Coordinates with Makati office for report submission.
• Manage Management actions List
• Manage filling system.
• Management of Site Meeting programs
• Manage Management purchase and reimbursement claims.
• Management of Manager Outlook Meeting schedule
• Liaise with agents in booking of accommodation and transportation for business travel.
• Do local purchasing of office goods and snack corner as may require.
• Coordinate office cleaning.
• Manage functions/celebrations.
• Handling confidential and sensitive information with discretion
• Supporting other staff members and departments as needed
• Perform task as may be assigned.
• Site Assignment Duration: 7.5 months
• Site Location: Bacolod, Negros Occidental

Qualifications

Professional

• College graduate
• At least two years experience
• Proficient in MS Office operations
• Fluent in English (Speaking/Writing)

Character

• Pleasing personality
• Honest and loyal
• Result-oriented achiever
• Good level of communication
• Well organized and disciplined

Additional Information

AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age.

You will be part of a global and diverse company where our differences are our strengths.

Join us to accelerate the transition towards a sustainable society.

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we’re making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.