PROJECT SITE SECRETARY/ADMIN

AFRY; Bacolod; On-site; PHP 201,000 - 312,000; Part time

Job summary

AFRY is seeking a site-based administrative assistant for Bacolod, Negros Occidental, Philippines. The role provides on-site and secretarial support to the unit and designated Management Officers, handling meetings, data gathering for monthly reports, and coordination with the Makati office.

Requirements include a college degree, at least two years of experience, proficiency in MS Office, and fluent English (speaking and writing).

Qualifications

• College graduate
• At least two years experience
• Proficient in MS Office operations
• Fluent in English (Speaking/Writing)

Responsibilities

• Scheduling relevant meetings for the team
• Maintain MOM and monthly reports
• Coordinate with Makati office for report submission
• Manage filing system and site meeting programs
• Support other staff and departments as needed
• Handle confidential information with discretion

Skills

MS Office

English fluency

Education

College degree

Job description

Company Description AFRY is one of the largest international power sector consulting and engineering companies with about 19,000 experts working across the world to create sustainable solutions for future generations. In South East Asia, we are a leading power sector consulting engineering company executing our regional consultancy and engineering assignments from our power sector consulting offices in Bangkok, Jakarta, Kuala Lumpur, Manila, Hanoi, Singapore, Pune, Noida and Taipei. In total, we have multinational staff of more than 500 working in the power generation field in Asia. In the Philippines, we have a focus on energy with over 100 employees working on local and international projects for the last 20 years.

Job Description

Scope of Duties

Responsible for providing assistance at site and administrative/secretarial support to the organization’s unit and designated Management Officers.

• Scheduling of relevant meetings for the team
• Responsible for the Management Team MOM
• Gather data from responsible areas for monthly reports.
• Review for common spelling errors and layout quality of Month end report.
• Work and Coordinates with Makati office for report submission.
• Manage Management actions List
• Manage filling system.
• Management of Site Meeting programs
• Manage Management purchase and reimbursement claims.
• Management of Manager Outlook Meeting schedule
• Liaise with agents in booking of accommodation and transportation for business travel.
• Do local purchasing of office goods and snack corner as may require.
• Coordinate office cleaning.
• Manage functions/celebrations.
• Handling confidential and sensitive information with discretion
• Supporting other staff members and departments as needed
• Perform task as may be assigned.

Site Assignment Duration: 7.5 months

Site Location: Bacolod, Negros Occidental

Qualifications

Professional

• College graduate
• At least two years experience
• Proficient in MS Office operations
• Fluent in English (Speaking/Writing)

Character

• Pleasing personality
• Honest and loyal
• Result-oriented achiever
• Good level of communication
• Well organized and disciplined

Additional Information

AFRY is committed to creating an inclusive & diverse environment and we are actively looking for qualified candidates irrespective of gender, gender identity, sexual orientation, ethnicity, religion, disability, or age. You will be part of a global and diverse company where our differences are our strengths. Join us to accelerate the transition towards a sustainable society.

At AFRY, we engineer change in everything we do. Change happens when brave ideas come together. When we collaborate, innovate technology, and embrace challenging points of view. That’s how we're making future. We are actively looking for qualified candidates to join our inclusive and diverse teams across the globe. Join us in accelerating the transition towards a sustainable future.