Project Operations & Documentation Lead

M.Q. LIGHTINGS ENTERPRISES, INC.; Philippines; On-site; PHP 335,000 - 558,000; Full time

Benefits offered by this job

Competitive salary

Performance-based incentives

Career growth opportunities

Exposure to global brands

Collaborative team environment

Job summary

M.Q. Lightings Enterprises, Inc.

in Makati City is seeking a Project Administrator to provide administrative and operational support to project teams, including documentation, resource management, and budgeting. You will coordinate procurement, inventory, permits, and project closeout, maintain records, ensure compliance, and collaborate with cross-functional departments to keep projects on track and within budget.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Project Management, Engineering, or related field.
• Experience in project administration/coordination, construction, installation, or similar role is an advantage.
• Knowledge of project documentation, procurement, inventory, and basic budget monitoring preferred.
• Proficient in Google Sheets.

Responsibilities

• Maintain and organize all project documentation, schedules, contracts, permits, forms, and drawings.
• Assist in managing project resources: materials, personnel, tools, and equipment.
• Track expenses and prep weekly budget reports for PIC/PM.
• Maintain accurate project records and filing for easy access.
• Coordinate procurement: sourcing, deliveries, vendor communications, and back-office support.
• Ensure permits and compliance are up to date and monitor expiration.
• Support project closeout: finalize inspections and required documentation.

Skills

Organization

Communication

Multitasking

Record-keeping

Google Sheets

Education

Bachelor’s degree in Business Admin/Office Admin/PM/Engineering

Tools

Google Sheets

Job description

M.Q. Lightings Enterprises, Inc.

in Makati City is seeking a Project Administrator to provide administrative and operational support to project teams, including documentation, resource management, and budgeting. You will coordinate procurement, inventory, permits, and project closeout, maintain records, ensure compliance, and collaborate with cross-functional departments to keep projects on track and within budget.