Project Finance & Administration Assistant

International Labour Organization

Manila

On-site

PHP 800,000 - 952,000

Full time

3 days ago

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Job summary

The International Labour Organization seeks a Programme and Administrative Assistant in Manila, Philippines, to support a new project on freedom of association and child labour. The role focuses on financial, administrative, and reporting tasks within a multinational team and will require collaboration with partners and government counterparts.

Based in Manila, the post emphasizes adherence to ILO procedures, accurate record-keeping, and effective communication.

Qualifications

Secondary school education with formal training in accounting and/or Programme and Administrative field.
Five years of progressively responsible financial and administrative work; familiarity with UN procedures is an advantage.
Excellent command of English.

Responsibilities

Maintain project financial records and monitoring systems for expenditures, balances and reports.
Process contracts for financial clearance and payment with appropriate supporting documents.
Prepare correspondence and follow up with staff, consultants and partners as needed.
Review financial reports of partners for compliance with rules before submitting to Finance Unit.
Classify and assign budget codes, verify payment vouchers and invoices.
Provide administrative and financial support for budget preparation and donor reporting.
Draft presentations for project briefings and progress reports.
Arrange logistics for travel, meetings and conferences; handle related tasks.