Project Coordinator (Supervisor)

Pioneer Adhesives Inc. (formerly Republic Chemical Industries Inc.); Cebu City; On-site; PHP 600,000 - 900,000; Full time

Job summary

Pioneer Adhesives Inc. (formerly Republic Chemical Industries Inc.) in Cebu City is seeking a skilled Project Administrator/Coordinator to support day-to-day administrative and operational tasks, ensuring projects run on time and within budget.

Reports to the Project Manager and coordinates between team members, stakeholders, and external vendors. Responsibilities include assisting in project planning, tracking milestones, maintaining files, using project management software, and identifying

Qualifications

• Bachelor’s degree in IT/CS/BA/Engineering or related field.
• Minimum 5 years as IT Programmer or in project management with proven execution.
• PM trainings, seminars, certifications is a plus.

Responsibilities

• Assist in developing project plans and track milestones.
• Prepare reports and maintain project files.
• Liaise between teams, stakeholders, and vendors for alignment.
• Identify risks, bottlenecks, or resource issues and propose solutions.
• Schedule meetings, take minutes, and track action items.
• Maintain project documentation and data in folders/tools.
• Monitor progress via Gantt charts or task boards and ensure material readiness.
• Assist with budget tracking and invoice processing.

Skills

Interpersonal skills

Detail orientation

Analytical thinking

Verbal and written communication

Team collaboration

PM methodologies

Project management tools

Education

Bachelor’s degree in Computer Science

Information Technology

Business Administration

Engineering or related field

Tools

Jira

MS Project

MS Office

Job description

I. Job Summary

Responsible for the day-to-day administrative and operational tasks that keep projects running smoothly, on time, and within budget. Reports to the Project Manager (PM), coordinates between team members, stakeholders, and external vendors.

II. Roles and Responsibilities

• Assists in developing project plans, tracking progress, and ensuring milestones are met.
• Preparing reports, maintaining project files, and updating project management software.
• Acting as the liaison between teams, stakeholders, and vendors to ensure alignment.
• Identifying potential risks, bottlenecks, or resource issues and finding solutions.
• Scheduling meetings, taking minutes, and tracking action items.
• Managing project documentation, maintaining folders (e.g., Google Drive), and handling clerical tasks like filing and data entry.
• Monitoring project progress via tools like Gantt charts or task boards, and ensuring team members have necessary materials or information
• Assisting with budget tracking, processing invoices, and identifying potential risks or "blockers" that could cause delays.
• Has background in programming.

III. Qualifications and Education Requirements

• Bachelor’s degree in Computer Science, Information Technology, Business Administration, Engineering, or other related fields
• At least five (5) years of progressive experience as IT Programmer or in project management with proven track record project execution
• PM trainings, seminars, certifications is a plus

IV. Preferred Skills

• Highly detail-oriented to manage schedules and documentation
• Strong interpersonal skills for interacting with various stakeholders
• Proficiency in project management tools (Jira, MS Project) MS Office (e.g., Excel, Word, PPT)
• Knowledgeable with PM methodologies (Agile, Waterfall, Scrum, hybrid)
• Excellent analytical, problem solving and organizational skills
• Good verbal and written communication skills, presentation skills to both technical and non-technical audiences
• Good team player