Project Coordinator – Store Refurbishment Program (Contract)

BCS Information Technology Corp.; Taguig; On-site; PHP 391,000 - 725,000; Full time

Job summary

BCS Information Technology Corp. seeks an organized project coordinator to support a national store refurbishment program in Manila. You will maintain schedules, book contractors, manage defects, and keep the program board current while working proactively.

You will engage Australian contractors, use Monday.com or similar tools, and coordinate with suppliers to keep projects on track during Australian business hours.

Qualifications

• : 2+ years in project coordination, scheduling or admin support.
• English written and spoken fluency; comfortable chasing contractors.
• Experience with Monday.com or similar tools; strong Excel skills.
• Highly organized, detail-oriented, and persistent in follow-up.

Responsibilities

• Maintain the master rollout schedule (planned vs actual dates).
• Track upcoming installs, milestones, and store start/finish dates.
• Flag clashes, missing dates, and overdue activities; chase owners for updates.
• Prepare a weekly program summary covering upcoming stores, contractor needs, outstanding information, delays, and risks.
• Contact contractors and suppliers to book and confirm attendance.
• Confirm site access and site contact details.
• Chase unconfirmed bookings and no-shows; reschedule as needed.
• Escalate contractor issues that put completion dates at risk.
• Log defects and obtain rectification dates; assign to contractors.
• Keep store, milestone, booking, defect, and action data current in Monday.com.

Skills

Project coordination

Scheduling

Admin support

English communication

Tools

Monday.com

Asana

Smartsheet

Jira

Excel

Job description

About the role

You'll provide administrative and coordination support for a national store refurbishment program that is already underway. You'll keep the schedule accurate, book and chase contractors, manage defects through to close-out, and keep the project board current. You'll work proactively and own your workload without waiting to be told.

Key responsibilities

• Maintain the master rollout schedule (planned vs actual dates)

• Track upcoming installs, milestones, and store start/finish dates

• Flag clashes, missing dates, and overdue activities, and chase owners for updates

• Prepare a weekly program summary covering upcoming stores, contractor needs, outstanding information, delays, and risks

• Contact contractors and suppliers to book and confirm attendance

• Confirm site access and site contact details

• Chase unconfirmed bookings and no-shows, and reschedule as needed

• Escalate contractor issues that put completion dates at risk

• Act as first point of contact for defects, log defects, issue them to contractors, and obtain rectification dates

• Keep store, milestone, booking, defect, and action data current in Monday.com

About you

• 2+ years in project coordination, scheduling, or admin support, ideally in construction, fit-out, facilities, or field services

• Confident on the phone, with excellent written and spoken English and comfort chasing Australian contractors and suppliers

• Experience with Monday.com or a similar tool (Asana, Smartsheet, Jira); strong Excel skills

• Highly organised, detail-focused, and persistent in follow-up

• Able to work Australian business hours

• Available to start immediately or at short notice