Project Coordinator/ OFFICE STAFF

Yek Yeu Merchandising, Inc.; Manila; On-site; PHP 240,000 - 360,000; Full time

Job summary

Yek Yeu Merchandising, Inc. in Binondo, Manila is seeking a Project Coordinator/Office Staff to support day-to-day operations and ensure smooth project execution.

This full-time role acts as the backbone of administrative operations, coordinating between teams and maintaining orderly office workflows. Ideal candidates have a diploma or degree in business administration or related field, proven admin experience, strong English communication, and proficiency with Microsoft Office.

Qualifications

• Diploma or degree in business administration, office management, or a related field is preferred
• Proven experience as administrative assistant, office coordinator, or similar role
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong written and verbal communication skills in English; Filipino language proficiency is advantageous
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software

Responsibilities

• Coordinate and manage multiple projects from initiation through completion, ensuring timely delivery and adherence to project objectives
• Maintain detailed project documentation, timelines, and status reports for stakeholder communication
• Schedule and organize meetings, prepare agendas, and distribute minutes to relevant team members
• Manage office supplies inventory and coordinate procurement to ensure adequate stock levels
• Handle incoming and outgoing correspondence, including emails, phone calls, and formal communications
• Support the administrative team in preparing presentations, reports, and proposals
• Maintain filing systems, both digital and physical, ensuring all documents are organised and easily retrievable
• Coordinate with various departments to facilitate communication and collaboration on ongoing projects
• Track project milestones, deliverables, and budget considerations where applicable
• Provide general office support including data entry, scheduling, and administrative assistance as needed

Skills

Organizational skills

Time management

English communication

MS Office proficiency

Team collaboration

Education

Diploma/degree in business administration or related field

Tools

Microsoft Office Suite

Project management tools

Job description

About the role

Yek Yeu Merchandising, Inc. is seeking a talented Project Coordinator/ Office Staff to join our team in Binondo, Manila City, Metro Manila. This is a full-time position that plays a vital role in supporting our day-to-day operations and ensuring the smooth execution of our projects. As a Project Coordinator, you will be the backbone of our administrative operations, managing multiple projects, coordinating between teams, and ensuring all office functions run efficiently. This role is essential to maintaining our organizational effectiveness and contributing to the success of our merchandising initiatives.

Key responsibilities

1. Coordinate and manage multiple projects from initiation through completion, ensuring timely delivery and adherence to project objectives
2. Maintain detailed project documentation, timelines, and status reports for stakeholder communication
3. Schedule and organize meetings, prepare agendas, and distribute minutes to relevant team members
4. Manage office supplies inventory and coordinate procurement to ensure adequate stock levels
5. Handle incoming and outgoing correspondence, including emails, phone calls, and formal communications
6. Support the administrative team in preparing presentations, reports, and proposals
7. Maintain filing systems, both digital and physical, ensuring all documents are organised and easily retrievable
8. Coordinate with various departments to facilitate communication and collaboration on ongoing projects
9. Track project milestones, deliverables, and budget considerations where applicable
10. Provide general office support including data entry, scheduling, and administrative assistance as needed

What we're looking for

1. Diploma or degree in business administration, office management, or a related field is preferred
2. Proven experience working as an administrative assistant, office coordinator, or similar role
3. Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously
4. Strong written and verbal communication skills in English; Filipino language proficiency is advantageous
5. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software
6. Attention to detail and a commitment to maintaining accuracy in all administrative tasks
7. Ability to work independently and as part of a team in a collaborative office environment
8. Strong interpersonal skills and a professional demeanor when interacting with colleagues and external contacts
9. Experience with project management tools or basic project coordination is a plus
10. Flexibility and adaptability to changing priorities and office requirements