Project Coordinator III

Astreya Consultancy India; Manila; Hybrid; PHP 500,000 - 800,000; Full time

Job summary

Astreya Consultancy India is seeking a Project Coordinator III to plan and coordinate internal projects, often involving network, server, or software implementations and upgrades. Typical duties include gathering requirements, updating stakeholders, and maintaining schedules from initiation to delivery.

The role requires 5–8 years of related experience, strong communication skills, and comfort with both office and remote work. Collaboration with regional teams and PMs is essential for success.

Qualifications

• Associate's degree (A.A) or equivalent from two-year college or technical school and 5 to 8 years' related experience and/or training; or equivalent combination of education and experience

Responsibilities

• Gather and maintain project requirements
• Provides weekly project updates including action item updates
• Schedules and coordinates project reviews and follows up on assigned actions
• Effectively and accurately communicate status to the project team
• Maintains and monitors project plans, project schedules, work hours and expenditures
• Identify project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager
• Takes part in organizing, attending and participating in stakeholder meetings
• Documents and follows up on important actions and decisions from meetings
• Collaborates with various regional teams responsible for project resources and ticket resolution
• Assists with daily monitoring of the ticketing system, reassigning tickets where required
• Produces regular and ad hoc reports as required
• Identifies trends or recurring problems and escalates to management for resolution
• Locations and defines new process improvement opportunities
• Develop and maintain knowledge and skills and keep up-to-date with new processes and procedures
• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Skills

Communication

Customer service

Multitasking

Decision making

Teamwork

Education

Associate's degree (A.A) or equivalent

Tools

Microsoft Excel

Google Suite

Ticketing systems

Project management software

Job description

What this Job Entails:

The Project Coordinator III will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size and complexity.

Scope:

Works on assignments that require considerable judgment and initiative. Makes recommendations for solutions

Works within guidelines and takes ownership of results. May act as a mentor to less experienced team members

Your Roles and Responsibilities:

• Gather and maintain project requirement lists.
• Provides weekly project updates including action item updates.
• Schedules and coordinates project reviews and follows up on assigned actions.
• Effectively and accurately communicate status to the project team.
• Maintains and monitors project plans, project schedules, work hours and expenditures.
• Identify project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.
• Takes part in organizing, attending and participating in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Collaborates with various regional teams responsible for project resources and ticket resolution.
• Assists with daily monitoring of the ticketing system, reassigning tickets where required.
• Produces regular and ad hoc reports as required.
• Identifies trends or recurring problems and escalates to management for resolution.
• Locations and defines new process improvement opportunities.
• Develop and maintain knowledge and skills and keep up-to-date with new processes and procedures.
• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

• Associate's degree (A.A) or equivalent from two-year college or technical school and 5 to 8 years' related experience and/or training; or equivalent combination of education and experience
• Networks with senior internal and external personnel in own area of expertise
• Demonstrates good judgment in selecting methods and techniques for obtaining solutions
• Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.
• Experience working with Microsoft Excel and Google Suite
• Excellent Communication skills, both verbal and written
• Previous experience with ticketing systems and/or project management system
• Understanding of or previous experience in a technology driven environment
• Proactive attitude and dependable
• Excellent customer service skills
• Ability to work both within a team and independently
• Ability to multitask and prioritize workload
• Ability to use good judgment, as well as problem-solving and decision making skills
• Ability to maintain confidentiality and professional decorum

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing
• Must have the ability to move from place to place within an office environment
• Must be able to use a computer
• Must have the ability to communicate effectively
• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers