Project Coordinator II

Astreya Consultancy India; Taguig; Hybrid; PHP 350,000 - 550,000; Full time

Job summary

Astreya Consultancy India is seeking a Project Coordinator II to plan and coordinate internal projects from initiation to delivery, including network, server, or software implementations and PC deployments.

The role involves gathering requirements, providing weekly updates, coordinating reviews, and maintaining project plans with regional teams. Office and remote work flexibility is supported, with emphasis on process improvements and KPI reporting.

Qualifications

• Associate's degree (A.A) or equivalent from two-year college or technical school and 2 to 5 years' related experience and/or training.
• Experience with ticketing systems and project management tools.
• Proficient in Microsoft Excel and Google Suite.
• Ability to multitask and prioritize workload.
• Excellent verbal and written communication.
• Flexible with office and remote work hours.

Responsibilities

• Gather and maintain project requirement lists.
• Provides weekly project updates including action item updates.
• Schedules and coordinates project reviews and follows up on assigned actions.
• Effectively and accurately communicate status to the project team.
• Maintains and monitors project plans, project schedules, work hours and expenditures.
• Assists with identifying project issues, determining the right team member to provide a solution, and escalating to the client manager.
• Takes part in organizing, attending and participating in stakeholder meetings.
• Documents and follows up on important actions and decisions from meetings.
• Collaborates with regional teams responsible for project resources and ticket resolution.
• Assists with daily monitoring of the ticketing system, reassigning tickets where required.
• Produces regular reports as required.
• Assists with identifying trends or recurring problems and escalates to management for resolution.
• Assists with locating and defining new process improvement opportunities.
• Develops and maintains knowledge and skills and keeps up-to-date with new processes and procedures.
• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.
• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Skills

Builds productive relationships

Judgment within procedures

Office and remote flexibility

Verbal and written communication

Proactive and dependable

Customer service skills

Team and independent work

Multitasking and prioritization

Judgment and problem-solving

Confidentiality and decorum

Education

Associate's degree (A.A) or equivalent

Tools

Microsoft Excel

Google Suite

Ticketing systems

Project management system

Job description

What this Job Entails:

The Project Coordinator II will plan and coordinate aspects of internal projects from initiation to delivery. Projects often involve network, server, or software implementation and upgrades, PC deployment and the like. Projects may vary in number, size and complexity.

Scope:

Works on assignments that are moderately difficult, requiring judgment in resolving issues

Requires some instruction on new assignments and infrequent checks on daily work

Your Roles and Responsibilities:

• Gather and maintain project requirement lists.


• Provides weekly project updates including action item updates.


• Schedules and coordinates project reviews and follows up on assigned actions.


• Effectively and accurately communicate status to the project team.


• Maintains and monitors project plans, project schedules, work hours and expenditures.


• Assists with identifying project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager.


• Takes part in organizing, attending and participating in stakeholder meetings.


• Documents and follows up on important actions and decisions from meetings.


• Collaborates with various regional teams responsible for project resources and ticket resolution.


• Assists with daily monitoring of the ticketing system, reassigning tickets where required.


• Produces regular reports as required.


• Assists with identifying trends or recurring problems and escalates to management for resolution.


• Assists with locating and defining new process improvement opportunities.


• Develops and maintains knowledge and skills and keeps up-to-date with new processes and procedures.


• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs, including assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers.


• Other duties as required. This list is not meant to be a comprehensive inventory of all responsibilities assigned to this position

Required Qualifications/Skills:

Associate's degree (A.A) or equivalent from two-year college or technical school and 2 to 5 years' related experience and/or training; or equivalent combination of education and experience

• Builds productive internal and external working relationships


• Exercises judgment within defined procedures and practices to determine appropriate action


• Flexibility essential - the role requires both office and remote commitments, as well as being willing to occasionally adjust work hours due to work with regional colleagues.


• Experience working with Microsoft Excel and Google Suite


• Excellent Communication skills, both verbal and written


• Previous experience with ticketing systems and/or project management system


• Understanding of or previous experience in a technology driven environment


• Proactive attitude and dependable


• Excellent customer service skills


• Ability to work both within a team and independently


• Ability to multitask and prioritize workload


• Ability to use good judgment, as well as problem-solving and decision making skills


• Ability to maintain confidentiality and professional decorum

Physical Demand & Work Environment:

• Must have the ability to perform office-related tasks which may include prolonged sitting or standing


• Must have the ability to move from place to place within an office environment


• Must be able to use a computer


• Must have the ability to communicate effectively


• Some positions may require occasional repetitive motion or movements of the wrists, hands, and/or fingers