Project Coordinator

Aurora Media, Inc.; Taguig; On-site; PHP 357,000 - 502,000; Full time

Job summary

Aurora Media, Inc. in Manila seeks a Project Coordinator to oversee project progress, coordinate internal teams, and ensure timely delivery in a fast-paced startup environment.

Reporting to the Creative Manager and CEO, the role emphasizes execution, communication with clients and partners, and keeping documentation organized in Lark and Google Drive.

Qualifications

• Bachelor's degree or higher in a related field.
• 2–5 years in project coordination or similar roles.
• Strong PM and coordination capabilities across multiple projects.
• Excellent written and verbal English communication.
• Proficient with Lark, Google Workspace, and MS Office tools.

Responsibilities

• Monitor project progress and ensure execution per schedule.
• Create and maintain project timelines, milestones, and status reports.
• Coordinate with owners and team members on task assignments and deadlines.
• Identify delays or risks and report to Creative Manager and CEO.
• Coordinate execution across Creative, Operations, KOL, Production, Design, and other departments.
• Ensure team understands objectives, deliverables, quality standards, deadlines, and revisions.
• Assist in communicating with clients, partners, suppliers, KOLs, and external stakeholders.
• Organize and maintain project documents and folders in designated systems.
• Prepare and submit progress reports; support full lifecycle from kickoff to closure.

Skills

Project management

Communication

English proficiency

Organizational skills

Startup adaptability

Advertising/Media experience

Education

Bachelor's degree or related field

Tools

Lark

Google Workspace

Microsoft Office

Excel

Google Sheets

Job description

Job Overview

Aurora Media is seeking a highly organized, proactive, and execution-driven Project Coordinator to oversee project progress, coordinate internal teams, facilitate external communications, and ensure projects are completed efficiently and on schedule.

This is not a creative role. It is a project coordination, execution, and communication position. The Project Coordinator will report directly to the Creative Manager and Chief Executive Officer (CEO).

Key Responsibilities

1. Monitor the progress of company projects and ensure they are executed according to the approved schedule.

2. Create, maintain, and update project timelines, task lists, milestones, and status reports.

3. Coordinate with project owners and team members to track task assignments, deadlines, and completion status.

4. Identify project delays, communication gaps, or execution risks, and promptly report them to the Creative Manager and CEO.

5. Coordinate project execution among the Creative, Operations, KOL, Production, Design, and other relevant departments.

6. Ensure all team members clearly understand project objectives, deliverables, quality standards, deadlines, and revision requirements.

7. Assist in communicating with clients, business partners, suppliers, KOLs, production teams, and other external stakeholders.

8. Organize and maintain project-related documents, including project briefs, quotations, contracts, deliverables, revision records, and project completion files.

9. Maintain organized project folders and documentation within Lark, Google Drive, or other designated project management systems.

10. Prepare and submit daily or weekly project progress reports to the Creative Manager and CEO.

11. Support the complete project lifecycle, including project kickoff, execution, revisions, delivery, and project closure.

Qualifications

• Bachelor's degree or College degree in Marketing, Communications, Business Administration, Project Management, Advertising, Media, or a related field is preferred.

• At least 2-5 years of experience in project coordination, client relations, advertising, media, marketing, operations, or a similar role is preferred.

• Strong project management and coordination skills with the ability to monitor multiple projects simultaneously.

• Excellent communication and interpersonal skills for working with clients, internal teams, and external partners.

• Good written and verbal English communication skills for emails, meetings, reports, and project documentation.

• Proficient in Lark, Google Workspace, Microsoft Office, Excel, Google Sheets, or other project management and productivity tools.

• Highly organized, detail-oriented, responsible, proactive, and able to follow through on assigned tasks.

• Able to thrive in a fast-paced startup environment and adapt to changing priorities.

• Experience in advertising agencies, creative agencies, MCNs, influencer/KOL marketing, social media, event management, or creative project coordination is an advantage.

• Willing to work onsite in BGC, Taguig City.