Project Coordinator

ProjectCre8 Events and Fabrication; Cavite City; Hybrid; PHP 334,800 - 502,200; Full time

Job summary

A dynamic events firm in Cavite is seeking a highly organized Project Coordinator to oversee projects and company events from concept to completion. The ideal candidate will have 2-3 years of experience in project coordination, particularly in the advertising or events industry. You will act as the primary point of contact for clients, manage budgets, lead inspections, and ensure compliance with safety standards. This hybrid full-time role requires flexibility for field assignments and in-person meetings.

Qualifications

• 2 to 3 years of Project Coordination experience in events or marketing.
• Strong organizational skills and ability to manage cross-functional teams.
• Familiarity with financial reporting and contract negotiation.

Responsibilities

• Oversee internal projects and company events from concept to completion.
• Define project roadmaps and manage client expectations.
• Lead ocular inspections and site visits for technical requirements.

Skills

Project Coordination

Budget Management

Client Management

Negotiation

Cross-Functional Team Leadership

Education

Bachelor's Degree

Job description

Hybrid - Cavite 1-3 Yrs Exp Bachelor Full-time

Job Description

Project Cre8 Corporation is looking for a highly organized, execution-focused Project Coordinator to join our team! If you are a master of workflows, a budgeting pro, and someone who thrives in the dynamic world of events and operations, this is for you.

We need a leader who can bridge the gap between high-level strategy and "boots-on-the-ground" execution.

THE ROLE

You will oversee internal projects and company events from concept to completion. This is a full-time role that requires balancing office-based planning with on-site management.

KEY RESPONSIBILITIES

• Define project roadmaps and justify work plans to senior management.
• Act as the primary point of contact for clients, managing expectations from the initial brief through to project closeout.
• Identify upselling opportunities and represent the company in face-to-face and virtual meetings.
• Develop detailed project plans, WBS, timelines, and resource allocations.
• Lead ocular inspections and site visits to assess technical and logistical requirements.
• Coordinate seamlessly with design, production, and logistics teams.
• Manage project P&L, ensuring expenses stay within budget and profit margins are met.
• Negotiate with suppliers/subcontractors and oversee procurement.
• Handle invoicing, change orders, and ensure all receipts are BIR-registered and valid for tax purposes.
• Oversee fabrication, installation (ingress), and dismantling (egress).
• Conduct milestone inspections (60% and pre-shipping) to ensure design compliance.
• Strictly enforce Occupational Safety and Health (OSH) standards and local fire safety regulations.
• Develop and document Standard Operating Procedures (SOPs) and internal workflows.
• Identify process gaps and implement improvements to streamline company initiatives.

WHAT WE’RE LOOKING FOR

• 2 to 3 years of Project Coordination experience (Advertising, Events, or Marketing industry preferred).
• Strong background in building systems/frameworks from scratch and managing cross-functional teams.
• Full-time Hybrid Role, Requires flexibility for field assignments such as site inspections and in-person meetings. Preference will be given to Manila-based applicants to ensure ease of travel for oculars and client engagements.
• Comfortable with shifting priorities, independent work, and turning unstructured info into organized action plans.
• Familiarity with government permits, contract negotiation, and financial reporting.

Sarabeth Cruz
HR Officer ProjectCre8 Events & Fabrication