Project Coordinator

MTC ADS AND GENERAL MERCHANDISE

San Fernando

On-site

PHP 172,000 - 189,000

Full time

5 days ago

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Benefits offered by this job

SSS

PhilHealth

Pag-IBIG

13th Month Pay

Paid leave credits after one year

Employee discount on products

Overtime pay

Performance incentives

Job summary

MTC Ads and General Merchandise is hiring a Project Coordinator to oversee planning, coordination, and timely delivery of printing and signage projects. You will liaise between clients, sales, production, and suppliers, ensuring clear requirements, schedules, and quality standards are met.

Key responsibilities include developing schedules, coordinating with internal teams, and tracking progress to prevent delays.

Qualifications

Degree in business, project management, or related field preferred.
1+ year experience in project coordination or operations support preferred.
Experience implementing processes and coordinating multiple tasks is a plus.
Strong communication and stakeholder management skills required.
Excellent organizational skills and attention to detail.

Responsibilities

Oversee planning, coordination, and timely execution of printing, signage, and branding projects.
Serve as primary liaison between clients, sales, production, and suppliers.
Develop, monitor, and adjust project schedules and work plans to meet deadlines.
Ensure project requirements are communicated and aligned across departments.
Monitor day-to-day progress and address potential delays proactively.
Coordinate with purchasing to ensure timely availability of materials.
Prepare project documentation, status reports, and records.
Provide regular updates to management and stakeholders on progress.
Assist in risk identification and corrective actions for projects.
Support site visits and field coordination as needed.

Skills

Project planning & coordination

Progress monitoring

Documentation & reporting

Stakeholder management

Resource planning

Multi-tasking

Time management

Education

Business Administration / Project Management degree

Tools

Microsoft Office Suite

Excel

Word / PowerPoint

Job description

WE’RE HIRING!

Project Coordinator

Join our growing team in a company that specializes in printing, signage fabrication, and office supplies retail!

Location: MTC Ads and General Merchandise

Position Summary

We are seeking a highly organized and proactive Project Coordinator to oversee the planning, coordination, and timely execution of printing, signage fabrication, and branding projects. The ideal candidate will serve as the primary liaison between clients, the sales team, production, and suppliers, ensuring that project requirements are clearly communicated, schedules are effectively managed, and deliverables are completed on time, within scope, and in accordance with the company's quality standards.

What you'll do

Ensure the overall effectiveness and efficiency of project coordination from job acceptance through project completion.
Coordinate with the Sales, Administrative, Design, Production, and Installation teams to ensure the proper endorsement of job orders and smooth project execution.
Develop, implement, and monitor project schedules, timelines, and work plans to ensure projects are completed on time and within scope.
Continuously monitor and manage the day-to-day progress of all assigned projects and proactively address potential delays.
Coordinate project requirements, technical specifications, and client expectations with all concerned departments to ensure accuracy and alignment.
Serve as the primary point of communication between clients, internal departments, suppliers, and subcontractors regarding project status and requirements.
Assist in reviewing layouts, mock-ups, project specifications, and production requirements to ensure completeness before production begins.
Monitor project milestones and coordinate manpower, materials, equipment, and other resources required to meet project deadlines.
Perform project quality monitoring by ensuring completed outputs comply with client specifications and the company's quality standards.
Coordinate with the Purchasing Staff to ensure the timely availability of materials and supplies required for ongoing projects.
Identify project risks, operational issues, or scheduling conflicts and recommend appropriate corrective actions.
Prepare and maintain accurate project documentation, status reports, accomplishment reports, and project records.
Coordinate with the General Manager on project concerns requiring management decisions, client approvals, or operational support.
Provide regular updates on project progress, timelines, pending requirements, and completion status to management and concerned departments.
Foster positive working relationships among clients, suppliers, subcontractors, and internal teams to promote collaboration and operational efficiency.
Address project-related issues or concerns promptly and perform other project coordination and administrative duties as assigned.

Qualifications

Preferably with a degree in Business Administration, Project Management, Operations Management, or a related field.
At least one (1) year of experience in project coordination, operations support, administrative coordination, or a similar role is preferred.
Experience in implementing processes, monitoring project progress, and coordinating multiple tasks or workstreams is an advantage.
Strong communication, coordination, and stakeholder management skills.
Excellent organizational skills with strong attention to detail and ability to manage project documentation.
Ability to prioritize tasks, resolve issues, and work effectively under pressure while meeting project deadlines.
Knowledge of project management principles, operational procedures, and workflow processes.
Proficient in Microsoft Office applications, particularly Excel, Word, PowerPoint, and email communication.
Strong leadership, teamwork, problem-solving skills, and ability to collaborate with different departments.
Honest, dependable, and capable of handling confidential project-related information.

Skills Required

Project planning, coordination, and progress monitoring
Project documentation, scheduling, and status reporting
Coordination with internal teams, clients, and external stakeholders
Resource allocation, task tracking, and workflow management
Record keeping, project updates, and performance reporting
Basic computer and project management tools proficiency
Time management, problem-solving, and ability to handle multiple priorities

Work Conditions

Full-time position.
Primarily office-based, with occasional field work for project site visits, client coordination, monitoring of project progress, and other project-related activities as needed
Requires regular coordination with different departments, clients, suppliers, and other stakeholders to ensure timely and efficient project completion.
Must be willing to work in a fast-paced environment with changing priorities.

Personal Attributes