Project Coordinator

Vaco by Highspring; Philippines; On-site; PHP 400,000 - 700,000; Full time

Job summary

Vaco by Highspring is seeking a Project Coordinator / Business Analyst to support the Managed Services team. You will coordinate IT projects, track timelines, and liaise with end users to capture and translate requirements into clear specifications for the project team.

The role emphasizes strong communication, attention to detail, and the ability to adapt to flexible schedules across time zones. You will support scheduling, reporting, and project tracking activities.

Qualifications

• Native or professional fluency in English.
• Excellent written and oral communication skills.
• Strong attention to detail and organization.
• 2-5 years in project coordination or business analysis roles.
• Experience gathering and documenting requirements from stakeholders.
• Able to support scheduling, status tracking, and reporting.
• Experience on IT/technical projects.
• Proficient with productivity and collaboration tools.

Responsibilities

• Coordinate IT projects in support of the Project Manager.
• Track tasks, timelines and deliverables.
• Gather, document and clarify business and technical requirements from end users.
• Translate requirements into clear, actionable specifications for the project team.
• Assist with scheduling, status tracking and reporting.

Skills

English fluency

Communication skills

Detail oriented

Project coordination

Business analysis

Requirements gathering

Scheduling

IT projects

Productivity tools

Tools

Microsoft Teams

Excel

Job description

JOB TITLE: Project Coordinator / Business Analyst

DEPARTMENT: Managed Services

REPORTS TO: IT Project Manager

WORK SCHEDULE: 6AM - 3PM PST / 10PM - 6AM Philippine Time

Role Objectives

To support a Project Manager in coordinating technical IT projects, including tracking tasks, timelines, and deliverables. Act as a liaison with end users to gather, document, and clarify business and technical requirements, translating them into clear, actionable specifications for the project team.

Skills/Qualifications

• Native or professional fluency in English
• Excellent communication skills (both written & oral), and ability to explain complex/technical concepts to a wider audience
• Great eye for detail and highly organized
• 2-5 years' experience in a project coordination, business analysis, or related support role
• Experience gathering and documenting requirements from end users or stakeholders
• Comfortable supporting a Project Manager with scheduling, status tracking, and reporting
• Experience working on or supporting IT/technical projects
• Proficiency with productivity and collaboration tools (e.g. Microsoft Teams, Excel, project tracking tools)

Preferred Attributes

Experience with technical fields, programming languages and tools such as:

• Business process mapping and documentation (e.g. Visio, Lucidchart)

Additional Attributes

• Must be comfortable working on a small team.
• Must be flexible with time zones. Must be able to be online for 8 hours a day and able to utilize Teams when online.