Body Corporate Manager Assistant

Hammerjack Pty Ltd

Philippines

Hybrid

PHP 305,000 - 365,000

Full time

4 days ago

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Benefits offered by this job

Laptop + second monitor

Health insurance

₱1M life insurance

Dependent coverage (up to 4)

Job summary

GoTeam is seeking a Body Corporate Manager Assistant in Cebu City to support an Australian body corporate manager. The role covers meeting schedules, agendas/minutes, insurance claims, and compliance notices, with hybrid work (3 days onsite, 2 days remote) from 7:00 AM to 4:00 PM PH Time.

You should bring body corporate or property management exposure, strong admin discipline, excellent written and spoken English, and familiarity with ClickUp or comparable tools.

Qualifications

Experience in body corporate, strata or property management
Strong admin and organisation skills with multitasking
Excellent written and verbal English
Proficiency with task management tools like ClickUp or alternatives

Responsibilities

Coordinate meeting cycles: agendas, minutes, and follow-ups
Draft and issue correspondence, manage documents for review
Track insurance claims from lodgement to resolution
Assist with compliance notices and dispute resolution processes

Skills

Body corporate administration

Strata management experience

Excellent English

Time management

Attention to detail

Tools

ClickUp

Asana

Monday.com

Trello

Microsoft Office

Job description

Body Corporate Manager Assistant (Up to ₱30K | Hybrid | FREE AI Certification)

Cebu City | Hybrid | 7:00 AM–4:00 PM PH Time | Monday–Friday

You own the operational rhythm of an Australian body corporate management firm's day-to-day administration — preparing annual meeting schedules, drafting agendas and minutes for Annual General Meetings, Extraordinary General Meetings, and Votes Outside a Committee Meeting, managing insurance claims through to resolution, and issuing compliance notices in line with Australian strata legislation. Your work follows established meeting cycles, communication protocols, and task workflows in ClickUp aligned with the Body Corporate Manager's expectations.

This is not a general admin role. You operate as the operational right hand to a Body Corporate Manager, coordinate directly with Committee Members and Building Managers, and are trusted to keep meeting cycles, compliance notices, and insurance claims moving without repeated clarification. Best suited for professionals who bring body corporate, strata, or property management exposure together with the organisational discipline to manage multiple concurrent priorities.

You're Likely a Strong Fit If You Have

Previous experience in body corporate, strata management, property management, or a comparable administrative role — preferably supporting an Australian-based team or client
Strong administrative and organisational skills, with the ability to manage multiple tasks, deadlines, meetings, and follow-ups with minimal supervision
Excellent written and verbal English, with confidence communicating professionally with Committee Members, Building Managers, and other stakeholders
Working proficiency in Microsoft Office and comfort with task management platforms (ClickUp preferred)
Strong attention to detail — meeting minutes, compliance notices, and insurance documentation all require precision
Willingness to work 7:00 AM–4:00 PM PH Time aligned with Australian business hours in a hybrid setup based at Cebu IT Park (3 days onsite, 2 days work-from-home)

Strong Signals

Prior direct experience supporting an Australian body corporate manager, strata manager, or property manager
Familiarity with Australian strata legislation and Queensland compliance forms (Form 10, Form 11)
Experience with insurance claim lodgement and resolution for common property or building-related claims
Working knowledge of ClickUp or a comparable task management platform (Asana, Monday.com, Trello)
Experience preparing and minuting Annual General Meetings, Extraordinary General Meetings, or Committee meetings
Comfort using AI tools to accelerate correspondence drafting, meeting minutes, and task tracking

What You'll Own

Meeting Coordination & Documentation

You own the meeting cycle — preparation, agendas, minutes, and Committee follow-through.

Prepare annual meeting schedules for the Body Corporate Manager
Assist with meeting preparation for Annual General Meetings, Extraordinary General Meetings, and Votes Outside a Committee Meeting
Draft, review, and issue agendas and minutes
Circulate meeting documents to the Committee for review and approval

Communication & Correspondence

You handle the flow of communication between the Body Corporate Manager, Committee, and Building Managers.

Manage general communication with Committee Members and Building Managers
Draft and issue routine correspondence on behalf of the Body Corporate Manager
Distribute Body Corporate Manager agreements for execution
Maintain a professional tone across all stakeholder interactions

Task Management & Insurance Claims

You keep every workflow moving in ClickUp and manage insurance claims through to resolution.

Maintain and manage tasks via ClickUp
Monitor progress and ensure timely completion of assigned actions
Manage insurance claims from lodgement through to resolution
Track claim progress and provide regular updates to stakeholders

Compliance & Dispute Resolution

You handle the formal notices and dispute processes that keep the body corporate compliant.

Issue infringement and contravention notices (including Form 10 and Form 11)
Assist with dispute resolution processes, including conciliation
Track compliance actions and maintain accurate records
Take on ad hoc tasks or short projects from the Strata Manager as required

About the Company

An Australian-based body corporate and strata management firm delivers day-to-day administration, meeting coordination, compliance, and dispute resolution services to residential and commercial community schemes across Australia. Known for structured client servicing and detailed compliance discipline, offshore team members work within defined meeting cycles, established correspondence workflows, and structured task and claim management processes aligned with Australian strata legislation.

What This Role Gives You

Benefits of GoTeam

Accelerate Your Personal Growth

Company-provided laptop + second monitor
Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
Option to enroll up to 4 additional dependents via salary deduction
₱1M life insurance coverage
Membership in GoTeam Sports Club, Yoga, and Wellness Programs

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