Project Administrator

Cybalink Solutions; Pasig; On-site; PHP 480,000 - 720,000; Full time

Benefits offered by this job

Annual Bonus and Salary Reviews

Comprehensive HMO + 1 free dependent

30 days paid leave (vacation, sick and

Wellness) with cash conversion

Growth workshops and clear career path

Team events and monthly games withPriz

Tenure rewards at 1, 5 and 10 years

2 days weekly rest

Job summary

Cybalink Solutions, an Australian-owned outsourcing partner, seeks a Project Administrator to support workforce compliance, onboarding, training coordination, and project administration for a leading Australian client in mining and resources.

The role focuses on maintaining training records, coordinating inductions and medicals, and ensuring site access and documentation are up to date. It offers growth, a strong benefits package, and a structured career path in Pasig.

Qualifications

• Bachelor’s degree in Human Resource Management or related field and 2–3 years in project/ workforce administration or compliance coordination.
• Experience handling compliance documentation, training records, onboarding requirements, or workforce coordination in project-based environments (construction/mining/resources).
• Strong attention to detail and accuracy in record-keeping.
• Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.
• Strong data entry, organizational, time management, and prioritization skills.
• Confident communicator with a stakeholder-facing mindset.
• International client exposure is advantageous but not required.
• Willingness to work full-time onsite in Pasig City, Philippines (Arcovia City, Brgy. Ugong, Monday–Friday mornings).

Responsibilities

• Coordinate workforce compliance activities including training, inductions, medicals, drug & alcohol testing, and site access requirements.
• Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.
• Upload and maintain employee records, qualifications, certifications, and training information in client systems.
• Review licenses and training records to ensure alignment with project and client requirements.
• Monitor training expiry dates, gaps, and upskilling needs, coordinating updates as needed.
• Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.
• Support travel bookings, workforce mobilisation, data entry, document management, reporting, and general admin tasks.
• Liaise with project teams and site administrators to support workforce readiness and smooth operations.

Skills

Data entry

Organizational skills

Time management

Prioritization

Attention to detail

Communication

Stakeholder management

Education

Bachelor’s degree in Human Resource Management or related field

Job description

Role Overview:

The Project Administrator will support workforce compliance, onboarding, training coordination, and project administration activities for a leading Australian client in the mining and resources sector.

Why You’ll Love Working With Us

• Annual Bonus and Salary Reviews
• Comprehensive HMO + 1 free dependent
• 30 days paid leave (vacation, sick and wellness) - with cash conversion
• Real growth — workshops, training and clear career pathways
• Great culture — team events, employee fairs, and monthly games with exciting prizes
• Tenure rewards — milestone gifts at 1, 5 and 10 years
• 2 days weekly rest for a better work-life balance

Key Responsibilities:

• Coordinate workforce compliance activities, including training, inductions, medicals, drug & alcohol testing, and site access requirements.
• Issue, monitor, and update induction bookings, medical appointments, compliance checks, and workforce documentation.
• Upload and maintain employee records, qualifications, certifications, and training information in IFS and other client-specific compliance systems.
• Review licenses, training records, and compliance documents to ensure employees meet project and client requirements.
• Monitor training expiry dates, compliance gaps, and upskilling requirements, coordinating updates as needed.
• Manage shared inbox enquiries, stakeholder communications, workforce trackers, and compliance updates.
• Support travel booking, workforce mobilisation, data entry, document management, reporting, and general administrative tasks.
• Liaise with project teams, site administrators, and workforce management personnel to support workforce readiness and smooth project operations.

What We’re Looking For:

• Bachelor’s Degree in Human Resource Management or a related field with at least 2–3 years of experience in project administration, workforce administration, compliance coordination, recruitment administration, or a similar role.
• Experience handling compliance documentation, training records, onboarding requirements, workforce coordination, or high-volume administrative processing within construction, mining, resources, engineering, industrial, or other relevant project-based environments.
• Strong attention to detail with the ability to identify discrepancies and maintain accurate records.
• Comfortable managing high-volume compliance transactions daily in a deadline-driven environment.
• Strong data entry, organizational, time management, and prioritization skills.
• Confident communicator with the ability to work in a stakeholder-facing environment.
• International client exposure is highly regarded but not essential.
• Must be willing towork full time onsiteatArcovia City, Brgy. Ugong, Pasig City (Monday - Friday, morning shift).

About Cybalink Solutions:

Cybalink Solutions is an Australian-owned outsourcing partner providing world-class operational support to the construction, engineering, and resources industries. We value our people as much as our clients, offering a dynamic, fun, and team-focused workplace with genuine long-term careers.