Project Administrative Engineer

J.C. Piñon Construction Inc.; Ilocos Region; On-site; PHP 350,000 - 550,000; Full time

Job summary

J.C. Piñon Construction Inc.

is seeking a Project Management Assistant to support the Project Manager and technical team across documentation, procurement, vendor coordination, compliance, and stakeholder management in a multi-project setting. The role requires a Licensed Civil Engineer with at least 5 years of collective project construction or admin engineering experience and 3 years in project cost monitoring.

Qualifications

• Licensed Civil Engineer with valid accreditation.
• Minimum 5 years collective project construction or admin engineering experience.
• Minimum 3 years in project cost monitoring and engineering support role.
• Experience in Ports and Offshore construction.
• Experience in procurement management and project workflows.
• Experience in cost management, contractor management, data analysis, and documentation and control.

Responsibilities

• Maintain, organize, and update project documentation, including contracts, permits, correspondences, plans, and progress reports.
• Prepare and consolidate daily, weekly, and monthly accomplishment and monitoring reports.
• Coordinate with Project Manager in preparing accurate and timely material requisitions and purchase requests.
• Monitor procurement schedules, validate deliveries, and ensure conformance to project requirements.
• Assist in the review and evaluation of vendor proposals, delivery documents, and billing submissions.
• Monitor daily manpower deployment and prepare site attendance or DTR summaries.
• Coordinate with HR for onboarding, offboarding, and documentation of site personnel.
• Identify required project permits and ensure timely application, renewal, and release.
• Coordinate with local and national agencies for permit processing and inspections.
• Assist the Project Manager in updating work schedules and tracking actual accomplishments vs targets.

Skills

Project management

Documentation

Procurement

Vendor coordination

Compliance

Stakeholder management

Cost monitoring

Data analysis

Project documentation and control

Education

Bachelor's degree in Civil Engineering

Job description

About the role

This is a Project Management Assistant role supporting the Project Manager and technical team across multiple project functions including documentation, procurement, vendor coordination, compliance, and stakeholder management.

Key responsibilities

• Maintain, organize, and update project documentation, including contracts, permits, correspondences, plans, and progress reports
• Prepare and consolidate daily, weekly, and monthly accomplishment and monitoring reports
• Coordinate with Project Manager in preparing accurate and timely material requisitions and purchase requests
• Monitor procurement schedules, validate deliveries, and ensure conformance to project requirements
• Assist in the review and evaluation of vendor proposals, delivery documents, and billing submissions
• Monitor daily manpower deployment and prepare site attendance or DTR summaries
• Coordinate with HR for onboarding, offboarding, and documentation of site personnel
• Identify required project permits and ensure timely application, renewal, and release
• Coordinate with local and national agencies for permit processing and inspections
• Assist the Project Manager in updating work schedules and tracking actual accomplishments vs targets

About you

• Licensed Civil Engineer
• Minimum of 5 years collective project construction or admin Engineering experience
• Minimum 3 years in Project Cost Monitoring and similar engineering support role
• Experience in Ports and Offshore construction
• Experience in Procurement Management, Cycles and project workflows
• Experience in Cost Management, Contractor Management, Data Analysis, and Project Documentation and Control
• Familiarity with government permitting and compliance requirements