Project Admin

Private Advertiser; Makati; On-site; PHP 391,000 - 725,000; Full time

Job summary

Private Advertiser in Makati, Philippines, is seeking a highly organized Project Administrator to support telecommunications construction projects. You will manage project documentation, permits, reports, schedules, and cross-functional communication with internal teams, subcontractors, clients, and government agencies.

Ideal candidates have a Degree in Business Admin or related field and 1–3 years in project administration.

Qualifications

• Bachelor's degree in Business Administration, Engineering, PM, or related field.
• 1–3 years in project administration or coordination.
• Experience in telecommunications or construction projects is a plus.
• Proficient with Microsoft Office (Excel, Word, PowerPoint).
• Strong organization, time management, and communication skills.
• Knowledge of document control and project management systems (preferred).
• Experience handling permits/government transactions (preferred).

Responsibilities

• Provide administrative support to Project Managers and construction teams.
• Prepare, maintain, and organize project documentation, contracts, permits, and reports.
• Coordinate permit applications, clearances, and regulatory requirements with agencies.
• Monitor project schedules, deliverables, and progress updates.
• Track project status and prepare weekly and monthly reports.
• Coordinate with vendors, subcontractors, and suppliers regarding project requirements.
• Assist in procurement processes, purchase requests, and material tracking.
• Schedule meetings, prepare minutes, and follow up on action items.
• Ensure accurate filing and document control for all project records.
• Support project closeout activities and turnover documentation.

Skills

Project coordination

Communication

Time management

Documentation

Procurement processes

Education

Bachelor's degree in Business Administration, Engineering, PM, or related field

Tools

Excel

Word

PowerPoint

Document management systems

Job description

About the role

We are looking for a highly organized and detail-oriented Project Administrator to support our telecommunications construction projects. The successful candidate will be responsible for project documentation, permit coordination, reporting, scheduling support, and communication with internal teams, subcontractors, clients, and government agencies.

Key responsibilities

• Provide administrative support to Project Managers and construction teams

• Prepare, maintain, and organize project documentation, contracts, permits, and reports

• Coordinate permit applications, clearances, and regulatory requirements with relevant agencies

• Monitor project schedules, deliverables, and progress updates

• Track project status and prepare weekly and monthly reports

• Coordinate with vendors, subcontractors, and suppliers regarding project requirements

• Assist in procurement processes, purchase requests, and material tracking

• Schedule meetings, prepare minutes, and follow up on action items

• Ensure accurate filing and document control for all project records

• Support project closeout activities and turnover documentation

About you

• Bachelor's degree in Business Administration, Engineering, Project Management, or a related field

• At least 1-3 years of experience in project administration, project coordination, or construction administration

• Experience in telecommunications, construction, infrastructure, or engineering projects is an advantage

• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint

• Strong organizational and time-management skills

• Excellent communication and coordination abilities

• Ability to work in a fast-paced environment and manage multiple tasks simultaneously

• Experience handling permits and government-related transactions (preferred)

• Familiarity with telecom projects such as fiber optic deployment, cell site construction, and network infrastructure (preferred)

• Knowledge of document control and project management systems (preferred)