Project Admin & Cost Forecast Specialist

Kone México; Cebu City; On-site; PHP 480,000 - 720,000; Full time

Job summary

KONE is seeking a Project Administrator to support the Project Manager by handling non-decisional project tasks, forecasting, and documentation. The role includes ensuring timely invoicing, cost planning, and proper archiving to maintain project integrity.

The position emphasizes process compliance, collaboration with PMs, and effective communication with stakeholders across the project lifecycle.

Qualifications

• Project coordination and administrative support skills.
• Understanding of project forecasting and invoicing processes.
• Familiarity with SAP or similar project control systems (inferred from context)

Responsibilities

• Collects information for Project Manager’s and Supervisor decision making.
• Monitors project schedule and notifies PM about schedule updates.
• Prepares documentation for approvals and archiving with timely signatures.
• Monitors invoicing status vs. billing plan and reports deviations.
• Updates cost forecast with actuals and incoming invoices.
• Ensures revenue and cost forecasts are updated monthly before key milestones.
• Creates required PRs in the system upon supervisor/PM request.
• Coordinates with Purchasing and Installation teams on planning and resources.
• Compiles end of project documentation for submission and archiving.

Job description

KONE is seeking a Project Administrator to support the Project Manager by handling non-decisional project tasks, forecasting, and documentation. The role includes ensuring timely invoicing, cost planning, and proper archiving to maintain project integrity.

The position emphasizes process compliance, collaboration with PMs, and effective communication with stakeholders across the project lifecycle.